The Chartered Professionals in Human Resources Act

The Chartered Professionals in Human Resources Act, C.C.S.M. c. C75 (Assented to May 30, 2023) bilingual version (HTML) Table of Contents Section PART 1 INTERPRETATION 1 Definitions PART 2 CHARTERED PROFESSIONALS IN HUMAN RESOURCES MANITOBA 2 CPHR Manitoba 3 Board 4 Board appointments PART 3 BY-LAWS 5 By-laws 6 By-laws are public documents PART 4 REGISTRATION 7 Registers 8 Removal from register 9 Registration 10 Application for registration not approved 11 Certificate of registration to be issued 12 Renewal of membership 13 Prohibitions on holding out or use of title 14 False or misleading information PART 5 COMPLAINTS 15 Definitions 16 Complaints committee 17 Complaints against members 18 Referral to complaints committee 19 Informal resolution 20 Decision of complaints committee 21 Conditions on right to practise 22 Censure 23 Voluntary surrender of registration 24 Conditions on reinstatement 25 Appeal by complainant to the board 26 Referral to inquiry committee 27 Disclosure of information to authorities 28 Inquiry committee 29 Selection of panel 30 Hearing 31 Procedure 32 Member may examine documentary evidence 33 Investigation of other matters 34 Hearing open to public 35 Evidence 36 Witnesses 37 Hearing in absence of member 38 Decision of panel 39 Orders of panel 40 Costs and fines 41 Decision 42 Publication of decision 43 Appeal to Court of Appeal 44 Powers of Court on appeal 45 Stay pending appeal 46 Reinstatement PART 6 COMPLIANCE 47 Inspectors 48 Entry of premises and inspection of records 49 Offences 50 Injunction PART 7 GENERAL PROVISIONS 51 Service of documents 52 Registrar's certificate 53 Protection from liability 54 Confidentiality of information PART 8 TRANSITIONAL PROVISIONS, C.C.S.M. REFERENCE AND COMING INTO FORCE 55 Membership 56 Powers of existing board 57 C.C.S.M. reference 58 Coming into force HIS MAJESTY, by and with the advice and consent of the Legislative Assembly of Manitoba, enacts as follows: PART 1 INTERPRETATION Definitions 1(1) The following definitions apply in this Act. "board" means the board of directors of CPHR Manitoba established by section 3. (« conseil ») "by-law" means a by-law of CPHR Manitoba approved under subsection 5(2). (« règlement administratif ») "candidate member" means a person whose name is entered in the register of candidate members. (« membre candidat ») "certificate of registration" means a certificate of CPHR Manitoba that certifies that the person named on it is a member or a candidate member. (« certificat d'inscription ») "court" means the Court of King's Bench. (« tribunal ») "CPHR Manitoba" means the Chartered Professionals in Human Resources Manitoba continued by subsection 2(1). (« Association ») "human resource management" means the organization, administration and development of employees within an organization, including the recruiting, hiring, training and oversight of employees and the administration of compensation and benefits for employees. (« gestion des ressources humaines ») "member" means a person whose name is entered on the register of registered human resource professionals or the register of candidate members. (« membre ») "prescribed" means prescribed by the by-laws approved under this Act. (Version anglaise seulement) "public representative" means a person who (a) is a resident of Manitoba; and (b) is not and has never been a member of CPHR Manitoba or of a similar self-governing body of human resource professionals in another jurisdiction. (« représentant du public ») "register" means a register established under subsection 7(1). (« registre ») "registered human resource professional" means a person whose name is entered in the register of registered human resource professionals. (« conseiller en ressources humaines agréé ») "registrar" means the registrar appointed under subsection 4(1). (« registraire ») "registration committee" means the registration committee appointed under subsection 4(2). (« comité d'inscription ») Reference to "Act" includes by-laws 1(2) In this Act, a reference to "this Act" includes the by-laws approved under this Act. PART 2 CHARTERED PROFESSIONALS IN HUMAN RESOURCES MANITOBA CPHR Manitoba 2(1) The Chartered Professionals in Human Resources of Manitoba Inc. is hereby continued as a corporation under the name "Chartered Professionals in Human Resources Manitoba". Membership 2(2) The membership of CPHR Manitoba consists of the persons whose names are entered in the register of registered human resource professionals or the register of candidate members. Powers and capacity 2(3) In carrying out its mandate and duties, CPHR Manitoba has all the rights, powers, privileges and capacity of a natural person. Duty to serve public interest 2(4) CPHR Manitoba must carry out its mandate, duties and powers and govern its members in a manner that serves and protects the public interest. Mandate 2(5) CPHR Manitoba has the following mandate: (a) to regulate and govern the professional conduct and discipline of its members; (b) to promote and increase the professional knowledge, skill and proficiency of its members; (c) to establish and enforce standards of qualification for the practice of human resource management, and to promote and contribute to the study and practice of human resource management in Manitoba; (d) to establish and enforce standards for the professional responsibility and competence of its members; (e) to participate in the development of public policy issues related to the practice of human resource management; (f) to establish beneficial relationships with other organizations that have similar interests; (g) to administer its affairs, perform its duties and carry out its powers in accordance with this Act. Annual general meeting 2(6) A general meeting of CPHR Manitoba must be held at least once a year, as determined by the board in accordance with the by-laws. Special general meeting 2(7) CPHR Manitoba must hold a special general meeting as follows: (a) when it receives a request signed by at least 10% of the members entitled to vote, for the purpose specified in the request; (b) at any other time for any purpose the board considers advisable. Notice of meetings 2(8) Notice of the time and place of a meeting referred to in subsection (6) or (7) must be given to members in accordance with the by-laws. Despite The Corporations Act , a by-law in this respect must provide that, except in an emergency or extenuating circumstances, notice is to be given to members at least 14 days before the meeting. Board 3(1) There is hereby established a board of directors to serve as the governing body of CPHR Manitoba. Board to manage affairs 3(2) The board (a) must manage and conduct the business and affairs of CPHR Manitoba; and (b) may exercise and carry out the mandate, duties and powers of CPHR Manitoba in the name of CPHR Manitoba and on its behalf. Composition of board 3(3) The board must consist of not fewer than 7 and not more than 12 persons. Public representatives 3(4) At least 1/3 of the members of the board must be public representatives. By-laws for election or appointment of members 3(5) Members of the board are to be elected or appointed in accordance with the by-laws. Board appointments 4(1) The board must appoint a registrar and may appoint any other officers or staff that it considers necessary to perform the work of CPHR Manitoba, in the manner and on the terms specified in the by-laws. Appointment of registration committee 4(2) The board must appoint and maintain a registration committee consisting of the registrar and a minimum of three members of CPHR Manitoba and any other persons that the board may from time to time appoint. PART 3 BY-LAWS By-laws 5(1) The board may make, amend or repeal by-laws, not inconsistent with this Act or The Corporations Act , (a) for the governance of CPHR Manitoba and the management and conduct of its affairs; (b) respecting the registration, renewal of registration, suspension, removal, discipline and reinstatement of members; (c) establishing one or more categories of registration, including, without limitation, registered human resource professionals and candidate members, and determining the rights, privileges and obligations associated with each category; (d) prescribing the educational or other qualifications and any competency or practising requirements for registration as a registered human resource professional, candidate member or for any other category of registration; (e) respecting the establishment, form, content and maintenance of registers, including specifying information that must be kept in a register; (f) respecting the issuance, duration, renewal, suspension, surrender, cancellation and reinstatement of registration, including imposing terms or conditions on any registration; (g) respecting continuing competency or professional development requirements for registration or the renewal of registration; (h) prescribing the fees payable to CPHR Manitoba by applicants for registration or the renewal of registration — which may differ for different categories of registration — or determining the method of setting fees and providing for the collection of fees; (i) fixing and regulating the quorum, time, place, calling, giving of notice, conduct and business of general and special general meetings of CPHR Manitoba, meetings of the board and meetings of committees of CPHR Manitoba or the board; (j) establishing the method of voting, including voting by mail, proxy voting, delegate voting or other means, and establishing the qualifications of persons entitled to vote at meetings; (k) respecting the nomination, election, appointment or number of board members or officers of CPHR Manitoba, the filling of vacancies on the board and prescribing the term of office and the duties and functions of those members or officers; (l) respecting the appointment of a registrar and any staff that the board considers necessary to perform the work of CPHR Manitoba; (m) respecting the governance of the registration committee, complaints committee and inquiry committee; (n) establishing other committees for carrying out the business and affairs of CPHR Manitoba and governing the operation of those committees; (o) setting remuneration, fees or expenses payable to members of the board or of committees established under this Act; (p) prescribing procedural rules for the inquiry committee; (q) prescribing fees or fines payable to CPHR Manitoba for any service, matter or thing provided or done by CPHR Manitoba for which no other fee or fine is prescribed under this Act; (r) delegating to officers, officials, staff or committees any of the duties, powers and privileges of the board, other than the power to make, amend or repeal by-laws or to hear appeals; (s) prescribing the form of a certificate of registration or any other form or document under this Act; (t) authorizing the making of cooperative or affiliation arrangements with any association, organization or professional body in any jurisdiction; (u) establishing standards of practice or a code of ethics for members; (v) respecting professional liability insurance requirements for members; (w) defining any word or expression used but not defined in this Act; (x) prescribing anything referred to in this Act as being prescribed; (y) respecting anything required to deal with the transition to regulating the profession of human resource management under this Act; (z) generally for the carrying out of the purposes of this Act. Approval of by-laws 5(2) A by-law made under this section, including a by-law that amends or repeals a by-law, does not come into force until it is approved at a general or special general meeting of members. By-laws are public documents 6 By-laws of CPHR Manitoba are public documents and a member of the public (a) may inspect the by-laws at the head office of CPHR Manitoba during regular business hours at no cost; and (b) is entitled to be given a copy of a by-law by CPHR Manitoba, on request and at a reasonable cost. By-laws may also be made available to the public electronically. PART 4 REGISTRATION REGISTERS Establishing registers 7(1) The registrar must establish and maintain (a) a register of registered human resource professionals in a form set out in the by-laws identifying every person who is registered under subsection 9(1); (b) a register of candidate members in a form set out in the by-laws identifying every person who is registered under subsection 9(2); and (c) any other registers required by the by-laws. Entry in register 7(2) An entry in a register established under clause (1)⁠(a) or (b) must include (a) the person's name and business address; (b) the person's category of registration; (c) the person's standing; (d) any practice restrictions or other conditions imposed on the person's registration; and (e) any other information that the by-laws require to be kept in the register. Entry in other registers 7(3) An entry in a register established under clause (1)⁠(c) must contain the person's name and any other information that the by-laws require to be kept in the register. Registers are open to public 7(4) Each register under this section is open to inspection by members of the public at the head office of CPHR Manitoba during regular business hours at no cost. A register may also be made available electronically. Removal from register 8(1) The registrar must remove or cause the removal of the name of any person from a register who fails to meet or maintain the requirements for entry in the register or whose registration has been cancelled or surrendered or not renewed. Effect of removal from register 8(2) A person's registration terminates and ceases to have effect when the person's name is removed from the register. REGISTRATION Registration as registered human resource professional 9(1) The registration committee must — upon application by a person in accordance with the by-laws, including payment of the prescribed fees — register the person as a registered human resource professional, with or without conditions, if the committee is satisfied that the person (a) meets the educational and other qualifications, and any competency or practising requirements, set out in the by-laws for registration as a registered human resource professional; or (b) is entitled to be registered by virtue of The Labour Mobility Act . Registration as candidate member 9(2) The registration committee must — upon application by a person in accordance with the by-laws, including payment of the prescribed fees — register the person as a candidate member, with or without conditions, if the committee is satisfied that the person (a) meets the educational and other qualifications, and any competency or practising requirements, set out in the by-laws for registration as a candidate member; or (b) is entitled to be registered by virtue of The Labour Mobility Act . Name to be entered in appropriate register 9(3) The registrar must, (a) upon a person being registered under subsection (1), enter the person's name in the register of registered human resource professionals; and (b) upon a person being registered under subsection (2), enter the person's name in the register of candidate members. Application for registration not approved 10(1) If the registration committee does not approve an application for registration or approves an application subject to conditions, it must give written notice to the applicant, with reasons for its decision, and advise the applicant of the right to appeal the decision of the registration committee to the board. Appeal to board 10(2) A person whose application for registration is refused by the registration committee or whose application is approved by the registration committee subject to conditions may, by notice in writing within 30 days after receiving notice of the decision, appeal the decision of the registration committee to the board, specifying the reasons for the appeal. Hearing 10(3) On receiving a notice of appeal under this section, the board must (a) schedule a hearing to be held within 60 days after receiving the notice of appeal unless the applicant consents in writing to a later date; and (b) give the applicant written notice of the date, place and time of the hearing. Right to appear and make representations 10(4) An applicant who appeals a decision of the registration committee is entitled to appear at the hearing, with or without counsel, and make representations. Participation by registration committee 10(5) Any member of the registration committee who is also a member of the board may participate in the appeal but must not vote on a decision under subsection (6). Board decision 10(6) The board must decide the appeal within 30 days after the hearing and may make any decision the registration committee could have made. Notice of decision on appeal 10(7) Within 30 days after deciding the appeal, the board must give the applicant written notice of its decision, with reasons. Appeal to court 10(8) A person whose application for registration is refused by the board or whose application is approved by the board subject to conditions may appeal the decision to the court by filing a notice of application in the court within 30 days after the date on which the applicant is notified of the decision. Powers of court on appeal 10(9) The court, on hearing an appeal, may (a) dismiss the appeal; (b) make any decision that in its opinion should have been made; or (c) refer the matter back to the board for further consideration in accordance with any direction of the court. Certificate of registration to be issued 11(1) Upon entering a person's name in the register of registered human resource professionals or the register of candidate members under clause 9(3)⁠(a) or (b), the registrar must issue a certificate of registration to the person. Period of validity of certificate 11(2) Unless the member's registration is sooner cancelled or surrendered, a certificate of registration issued to the member under subsection (1) is valid only for the period indicated on it. Renewal of membership 12 A person's membership may be renewed for a further period in accordance with the by-laws. PROHIBITIONS Prohibitions on holding out or use of title 13 A person other than a registered human resource professional must not (a) publicly or privately, whether or not for hire, gain or hope of reward, hold themselves out in any way as being a registered human resource professional; or (b) use the following designation or abbreviated designation, a variation of either that implies that the person is a registered human resource professional, or an equivalent of either in another language: (i) "Chartered Professional in Human Resources", (ii) "CPHR". False or misleading information 14 A person must not knowingly provide false or misleading information in, or in respect of, (a) an application made under this Act; or (b) a statement, document or other information given or provided under this Act. PART 5 COMPLAINTS Definitions 15 The following definitions apply in this Part. "complaint" includes a matter referred under clause 18(1)⁠(b). (« plainte ») "conduct" includes an act or omission. (« conduite ») "investigated member" means a member or former member who is the subject of an investigation or whose conduct is the subject of a hearing under this Part. (« membre faisant l'objet de l'enquête ») COMPLAINTS COMMITTEE Complaints committee 16(1) The board must appoint a complaints committee consisting of (a) a registered human resource professional who is to be the chair of the committee; (b) one or more other members of CPHR Manitoba; and (c) one or more public representatives. Public representatives 16(2) At least 1/3 of the persons appointed to the complaints committee must be public representatives. Complaints against members 17(1) Any person may make a complaint in writing to the registrar about the conduct of a member, and the complaint must be dealt with in accordance with this Part. Complaints against former members 17(2) If, within five years after the cancellation or suspension of the registration of a member, (a) a complaint, or a referral under clause 18(1)⁠(b), is made about the former member; and (b) the complaint or referral relates to conduct occurring before the cancellation or suspension; the complaint or referral may, despite the cancellation or suspension, be dealt with as if the registration of the member were still in effect. Referral to complaints committee 18(1) The registrar must refer to the complaints committee (a) a complaint made under section 17; and (b) any other matter that the registrar considers appropriate. Notice of referral 18(2) On referring a matter to the complaints committee, the registrar must give notice of the referral to the investigated member and the complainant. Informal resolution 19(1) On receiving a referral of a complaint or other matter, the complaints committee may (a) attempt to resolve it informally; or (b) refer it back to the registrar for informal resolution or mediation; if the committee considers it appropriate and the complainant and the investigated member agree. Investigation 19(2) If informal resolution or mediation of a complaint is attempted and the complaint is not resolved to the complainant's satisfaction, the complaints committee must direct that an investigation into the conduct of the investigated member be held and must appoint an investigator to conduct the investigation. If informal resolution is not attempted, the committee may, at any time, direct that an investigation be held and appoint an investigator in respect of any complaint or other matter that is referred to it, if the committee considers it appropriate to do so. Persons eligible to be an investigator 19(3) Any person, including a member of the complaints committee but not including the registrar, is eligible for appointment as an investigator. Records and information 19(4) An investigator appointed under subsection (2) may do one or more of the following: (a) require the investigated member or any other member to produce to the investigator any records in their possession or under their control that may be relevant to the investigation; (b) require the investigated member or any other member to be interviewed for the purpose of the investigation; (c) direct that an inspection or audit of the investigated member's practice be conducted. Failure to produce records 19(5) CPHR Manitoba may apply to the court for an order (a) directing any member to produce to the investigator any records in their possession or under their control, if it is shown that the person failed to produce them when required to do so by the investigator; or (b) directing any person to produce to the investigator any records in their possession or under their control that are or may be relevant to the complaint being investigated. Investigation of other matters 19(6) The investigator may investigate any other matter related to the professional conduct or the skill in practice of the investigated member that arises in the course of the investigation. Report to the complaints committee and investigated member 19(7) On concluding the investigation, the investigator must report their findings to the complaints committee, which must give a copy of the report to the investigated member. DECISION OF COMPLAINTS COMMITTEE Decision of complaints committee 20(1) The complaints committee may, after review or investigation, (a) direct that the matter be referred, in whole or in part, to the inquiry committee; (b) direct that the matter not be referred to the inquiry committee; (c) accept the voluntary surrender of the investigated member's registration; (d) censure the investigated member if (i) at least one member of the committee has met with the investigated member and the investigated member has agreed to accept the censure, and (ii) the committee has determined that no action is to be taken against the investigated member other than censure; (e) refer the matter to mediation if the committee determines that the complaint is strictly a matter of concern to the complainant and the investigated member and both parties agree to mediation; or (f) enter into an agreement with the investigated member that provides for one or more of the following: (i) assessing the member's capacity or fitness to practise human resource management, (ii) counselling or treatment of the member, (iii) monitoring or supervising the member's practice, (iv) the member's completion of a specified course of studies by way of remedial training, (v) placing conditions on the member's registration. Matter not resolved by mediation 20(2) If a matter referred for mediation under clause (1)⁠(e) cannot be resolved, it must be referred back to the complaints committee, which may make any other decision under subsection (1) that it considers appropriate. Decision given to member and complainant 20(3) The complaints committee must give a written notice setting out its decision and the reasons for the decision to the investigated member and the complainant. Hearing not required 20(4) The complaints committee is not required to hold a hearing or give any person an opportunity to appear or to make formal submissions before making a decision under this section. Conditions on right to practise 21(1) If the complaints committee enters into an agreement with an investigated member for conditions on the member's registration under subclause 20(1)⁠(f)⁠(v), those conditions may include one or more of the conditions described in section 24. Costs 21(2) The complaints committee may order the investigated member to pay all or part of the costs incurred by CPHR Manitoba in monitoring compliance with conditions imposed on their registration under an agreement entered into under subclause 20(1)⁠(f)⁠(v). It may also order the member to pay all or part of the costs of the investigation. CENSURE Personal appearance 22(1) The complaints committee may require an investigated member who is censured under clause 20(1)⁠(d) to appear personally before the committee to be censured. Publication of censure 22(2) The complaints committee may publish the fact that an investigated member has been censured, and publication may include the member's name and a description of the circumstances that led to the censure. Order for costs 22(3) The complaints committee may order an investigated member who is censured to pay all or part of the costs of the investigation. VOLUNTARY SURRENDER OF REGISTRATION Voluntary surrender of registration 23(1) If the complaints committee accepts the voluntary surrender of an investigated member's registration under clause 20(1)⁠(c), it may direct the member to do one or more of the following, to the satisfaction of any person or committee that the complaints committee may determine, before the member's registration may be reinstated: (a) obtain counselling or treatment; (b) complete a specified course of studies; (c) obtain supervised experience. Order for costs 23(2) The complaints committee may order the investigated member to pay any costs incurred by CPHR Manitoba in monitoring compliance with a direction given under subsection (1), and to pay all or part of the costs of the investigation up to the time that the voluntary surrender takes effect. Conditions on reinstatement 24 A voluntary surrender remains in effect until the complaints committee is satisfied that the conduct or complaint that was the subject of the investigation has been resolved, at which time the committee may impose conditions on the investigated member's registration, including conditions that the member do one or more of the following: (a) limit their practice; (b) practise under supervision; (c) report to the committee or the registrar on specific matters; (d) comply with any other conditions that the committee considers appropriate in the circumstances; and may order the member to pay all or any part of the costs incurred by CPHR Manitoba in monitoring compliance with those conditions. APPEAL BY COMPLAINANT Appeal by complainant to the board 25(1) If the complaints committee makes a decision under clause 20(1)⁠(b), (d) or (f), the complainant may appeal the decision to the board. Notice 25(2) An appeal is to be made by giving a written notice of appeal to the registrar within 30 days after the date the complainant is given notice of the complaints committee decision under subsection 20(3). The notice must state the grounds for the appeal. Power on appeal 25(3) On an appeal under this section, the board must do one or more of the following: (a) make any decision that in its opinion ought to have been made by the complaints committee; (b) quash, vary or confirm the decision of the complaints committee; (c) refer the matter back to the complaints committee for further consideration in accordance with any direction that the board may make. Notice of decision 25(4) The board must give the investigated member and the complainant a written notice setting out its decision and the reasons for the decision. Hearing not required 25(5) The board is not required to hold a hearing or to give any person an opportunity to appear or to make oral submissions before making a decision under this section, but it must give the investigated member and the complainant an opportunity to make written submissions. MISCELLANEOUS Referral to inquiry committee 26 Despite any other action it may have taken, with the exception of a censure, the complaints committee may at any time refer the conduct or complaint that was the subject of an investigation to the inquiry committee. Disclosure of information to authorities 27 Despite any other provision of this Act, the complaints committee may disclose to a law enforcement authority any information respecting possible criminal activity on the part of a member that is obtained during an investigation under this Part. INQUIRY COMMITTEE Inquiry committee 28(1) The board must appoint an inquiry committee consisting of (a) a registered human resource professional who is to be the chair of the committee; (b) one or more other members of CPHR Manitoba; and (c) one or more public representatives. Public representatives 28(2) At least 1/3 of the persons appointed to the inquiry committee must be public representatives. Selection of panel 29(1) Within 30 days after a matter is referred to the inquiry committee, the chair must select a panel from among the members of the inquiry committee to hold a hearing and appoint a member of the panel as its chair. Composition 29(2) A panel is to be composed of at least three members, one of whom must be a public representative. Exclusion from panel 29(3) A person must not be selected for a panel if they have taken part in the review or investigation of what is to be the subject matter of the panel's hearing. Effect of member being unable to continue 29(4) If a hearing has begun and a member of the panel is unable to continue to sit as a member, the panel may complete the hearing if at least three members remain and one of them is a public representative. HEARINGS Hearing 30(1) When a panel is selected, it must hold a hearing. Date of hearing 30(2) A hearing must begin within 90 days after the date on which the matter is referred to the inquiry committee unless the investigated member consents in writing to a later date. Notice of hearing 30(3) At least 30 days before the date of the hearing, the registrar must give a notice of hearing to the investigated member and the complainant stating the date, time and place of the hearing and identifying in general terms the complaint or matter about which the hearing will be held. Public notice of hearing 30(4) The registrar may issue a public notice of the hearing in any manner they consider appropriate, but the notice must not include the name of the investigated member. Procedure 31(1) Subject to any prescribed procedural rules for the inquiry committee, the inquiry committee may determine its own practice and procedure. Rules of evidence do not apply 31(2) A panel is not bound by the rules of evidence that apply to judicial proceedings. Right to appear and be represented 31(3) CPHR Manitoba and the investigated member may appear and be represented by counsel at a hearing and the panel may have counsel to assist it. Adjournments 31(4) The chair of the panel may adjourn a hearing from time to time. Recording of evidence 31(5) The oral evidence given at a hearing must be recorded. Member may examine documentary evidence 32(1) At least five days before the hearing, the investigated member must be given opportunity to examine any written or documentary evidence that will be produced and any report the contents of which will be given in evidence at the hearing. Member to provide documentary evidence 32(2) If the investigated member intends to rely on any written or documentary evidence or any report at the hearing, they must provide a copy of that evidence or report to CPHR Manitoba at least five days before the hearing. Evidence of expert without report 32(3) If either the investigated member or CPHR Manitoba intends to call an expert as a witness at the hearing and there is no report from the expert, a summary of the expert's intended evidence, including their findings, opinions and conclusions, must be provided to the other party at least five days before the hearing. Failure to comply — documentary evidence or summary 32(4) If (a) the requirements of subsection (1) or (2) respecting written or documentary evidence or a report are not complied with; or (b) a summary is not provided in accordance with subsection (3); the written or documentary evidence or report must not be produced as evidence or the expert must not testify, as the case may be, unless the panel gives leave. Investigation of other matters 33 The panel may investigate and hear any other matter concerning the conduct of the investigated member that arises in the course of its proceedings. In that event, the panel must declare its intentions to investigate the other matter and must permit the member sufficient opportunity to prepare a response. Hearing open to public 34(1) Except as otherwise provided in this section, a hearing of the panel must be open to the public, but there must be no reporting in the media of anything that would identify the investigated member, including the member's name, the business name of the member's practice or the location of practice unless and until the panel makes a finding under section 38. Request for private hearing 34(2) The investigated member or CPHR Manitoba may request that the hearing or any part of it be held in private. When private hearing may be held 34(3) When a request is made under subsection (2), the panel may make an order excluding the public from the hearing or any part of it or directing that the investigated member, the complainant or any witness be identified only by initials, if the panel is satisfied that (a) matters involving public security may be disclosed; (b) financial or personal or other matters may be disclosed at the hearing that are of such a nature that the desirability of avoiding public disclosure of those matters in the interest of any person affected or in the public interest outweighs the desirability of adhering to the principle that meetings be open to the public; (c) a person involved in a criminal proceeding or a civil suit or proceeding may be prejudiced; or (d) the safety of a person may be jeopardized. Reasons for excluding public to be made available 34(4) The panel must ensure that an order it makes under subsection (3) and its reasons are either given orally at the hearing or made available to the public in writing. Evidence 35(1) At a hearing, the oral evidence of witnesses must be taken on oath or affirmation, and the parties have the right to cross-examine witnesses and call evidence in defence and reply. Power to administer oaths 35(2) For the purpose of an investigation or hearing under this Act, the registrar and the chair of the panel have the power to administer oaths and affirmations. Witnesses 36(1) Any person, other than the investigated member, who in the opinion of the panel has knowledge of the complaint or matter being heard is a compellable witness in any proceeding before the panel. Notice to attend and produce records 36(2) The attendance of witnesses before the panel and the production of records may be enforced by a notice issued by the registrar requiring a witness to attend and stating the date, time and place at which the witness is to attend and the records, if any, that the witness is required to produce. Registrar to provide notices 36(3) On the written request of the investigated member or their counsel or agent, the registrar must issue any notices that the member requires for the attendance of witnesses or the production of records. Witness fees 36(4) A witness, other than the investigated member, who has been given a notice to attend or a notice for production under this section is entitled to be paid the same fees in the same manner as a witness in an action in court. Failure to attend or give evidence 36(5) Proceedings for civil contempt of court may be brought against a witness who (a) fails to attend before the panel as required by a notice to attend; (b) fails to produce any records as required by a notice to produce them; or (c) refuses to be sworn or to affirm, or to answer any questions they are directed to answer by the panel. Hearing in absence of member 37 The panel, on proof of service on the investigated member of the notice of hearing, may (a) proceed with the hearing in the absence of the member or their counsel or agent; and (b) act, decide or report on the matter being heard in the same way as if the member were in attendance. DECISION OF PANEL Decision of panel 38(1) At the conclusion of a hearing, the panel may decide that no further action is to be taken against the investigated member or it may make any finding described in subsection (2). Findings of panel 38(2) If, at the conclusion of a hearing, the panel finds that the investigated member (a) is guilty of professional misconduct; (b) has contravened this Act or the by-laws; (c) has been found guilty of an offence that is relevant to the member's suitability to be registered; (d) has displayed a lack of knowledge or lack of skill or judgment in the practice of human resource management; (e) has demonstrated an incapacity or unfitness to practise human resource management; (f) is suffering from an ailment, emotional disturbance or addiction that impairs their ability to practise human resource management; or (g) is guilty of conduct unbecoming a member; the panel may make an order against the investigated member under this Part. Orders of panel 39(1) If the panel makes any of the findings described in subsection 38(2), it may make an order against the investigated member doing one or more of the following: (a) reprimanding the member; (b) suspending the member's registration for a stated period; (c) suspending the member's registration until they have completed a specified course of studies or supervised practical experience, or both, to the satisfaction of any person or committee that the panel may determine; (d) suspending the investigated member's registration until the member satisfies a person or committee specified by the panel that the ailment, emotional disturbance or addiction no longer impairs their ability to practise human resource management; (e) accepting, in place of suspending the member's registration, the member's undertaking to limit their practice; (f) imposing conditions on the member's registration, including conditions that they (i) practise under supervision, or (ii) report on specified matters to any person or committee that the panel may determine; (g) requiring the member to take counselling or treatment; (h) cancelling the member's registration. Panel may consider past censure 39(2) To assist the panel in making an order under this section, the panel may be advised of any censure or order previously issued to the investigated member and the circumstances under which it was issued. Ancillary orders 39(3) The panel may make any ancillary order that is appropriate or required in connection with an order made under subsection (1), or may make any other order that it considers appropriate in the circumstances, including an order that (a) a further or new investigation be held into any matter; or (b) a panel be convened to hear a complaint without an investigation. Costs when conditions imposed 39(4) If the panel imposes conditions on an investigated member's registration or practice under clause (1)⁠(f), it may also order the member to pay all or any part of the costs incurred by CPHR Manitoba in monitoring compliance with those conditions. Contravention of order 39(5) If the board is satisfied that an investigated member has contravened an order made under subsection (1), it may, without a further hearing, cancel the member's registration. Costs and fines 40(1) The panel may, in addition to or instead of dealing with the investigated member's conduct in accordance with section 39, order that the member pay to CPHR Manitoba, within the time set by the order, (a) all or part of the costs of the investigation, hearing and panel; (b) a fine not exceeding $30,000; or (c) both the costs under clause (a) and the fine under clause (b). Nature of costs 40(2) The costs referred to in subsection (1) may include, but are not limited to, (a) all disbursements incurred by CPHR Manitoba, including (i) fees and expenses for experts, investigators and auditors whose reports or attendance were reasonably necessary for the investigation or hearing, (ii) fees, travel costs and reasonable expenses of any witnesses required to appear at the hearing, (iii) fees for retaining a reporter and preparing transcripts of the proceedings, and (iv) costs of service of documents, long distance telephone charges, courier delivery charges and similar miscellaneous expenses; (b) payments of remuneration and reasonable expenses made to members of the panel or the complaints committee; and (c) costs incurred by CPHR Manitoba in providing counsel for CPHR Manitoba and the panel, whether or not counsel is employed by CPHR Manitoba. Failure to pay costs and fines by time ordered 40(3) If the investigated member is ordered to pay a fine or costs or both under subsection (1), or costs under subsection 39(4), and fails to pay within the time ordered, the registrar may suspend their registration until payment is made. Filing of order 40(4) CPHR Manitoba may file an order under subsection (1) in the court and, on the order being filed, it may be enforced in the same manner as a judgment of the court. DECISION Written decision 41(1) Within 60 days after the completion of a hearing, the panel must make a written decision on the matter, consisting of its findings, any order made by it and the reasons for the decision. Decision forwarded to registrar 41(2) The panel must promptly forward to the registrar (a) the written decision; and (b) any record of the proceedings and all exhibits and documents. Service of decision 41(3) Upon receiving the decision, the registrar must give a copy of it to the investigated member and the complainant. Copies of transcript 41(4) The investigated member may examine the record of proceedings before the panel and is entitled to receive, on payment of the cost of providing it, a transcript of the oral evidence given before the panel. Publication of decision 42 Despite the fact that a proceeding or part of a proceeding under this Part may have been held in private, CPHR Manitoba may, after the decision has been given to the investigated member and the complainant, publish the circumstances relevant to the findings and any order of the panel. If the panel makes an order against the member under section 39 or 40, CPHR Manitoba may also publish the member's name. APPEAL TO COURT OF APPEAL Appeal to Court of Appeal 43(1) The investigated member may appeal the following decisions of a panel to the Court of Appeal: (a) a finding made under subsection 38(2); (b) an order made under section 39 or 40. Commencement of appeal 43(2) An appeal may be commenced by (a) filing a notice of appeal; and (b) giving a copy of the notice of appeal to the registrar; within 30 days after the date on which the decision of the panel is given to the investigated member. Appeal based on record 43(3) An appeal must be based on the record of the hearing before the panel and the decision of the panel. Powers of Court on appeal 44 Upon hearing the appeal, the Court of Appeal may (a) make any finding or order that in its opinion ought to have been made; (b) quash, vary or confirm the decision of the panel or any part of it; or (c) refer the matter back to the panel for further consideration in accordance with any direction of the Court. Stay pending appeal 45 The decision and any order of the panel remains in effect pending an appeal unless the Court of Appeal, on application, stays the decision and any order pending the appeal. REINSTATEMENT Reinstatement 46 The board may, on application by a person whose registration has been cancelled, direct the registrar to reinstate the person's registration, subject to any conditions that the board may impose, and may order the person to pay all or any part of the costs arising from those conditions. PART 6 COMPLIANCE INSPECTORS Appointment of inspectors 47(1) CPHR Manitoba may appoint one or more persons as inspectors for the purpose of this Act. Review of practice 47(2) An inspector may review the practice of a member, and must report their findings to the registrar on the conclusion of each review. Entry of premises and inspection of records 48(1) For the purpose of administering or determining compliance with this Act, an inspector may, at any reasonable time, and if requested upon presentation of an identification card issued by CPHR Manitoba, do one or more of the following: (a) without a warrant, enter the office of a member, or any other building or place other than a dwelling, and make any inspections that are reasonably required to administer or determine compliance with this Act; (b) during an inspection of premises under clause (a), and, upon giving a receipt, remove a record, document or other thing relevant to the inspection for the purpose of making copies or extracts, or for examination purposes; (c) require a member to produce any record, document or other thing that the inspector reasonably requires for the purpose of administering or determining compliance with this Act. Entry of dwelling with consent 48(2) Despite clause (1)⁠(a), an inspector may enter a dwelling with the consent of the owner or occupant and take any action described in subsection (1). Admissibility of copies 48(3) A copy of a record or document made under clause (1)⁠(b) and certified to be a true copy by the inspector is, in the absence of evidence to the contrary, admissible in evidence in any proceeding or prosecution as proof of the original record or document and its contents. Warrant for entry and inspection 48(4) A justice who is satisfied by information on oath that there are reasonable grounds to believe that (a) entry into premises is necessary for the purpose of administering or determining compliance with this Act;

and (b) in the case of a dwelling, (i) entry has been or will be refused, or (ii) the occupant is temporarily absent; may issue a warrant authorizing an inspector and any other person named in the warrant, with such peace officers as are required to assist, to enter and inspect the premises and to use such force as is necessary. Conditions 48(5) A warrant may be made subject to any conditions that may be specified in it. Obtaining assistance 48(6) In exercising a power under this section, an inspector may obtain such assistance from a peace officer or other person as they reasonably consider necessary. Concealing, etc., records from an inspector 48(7) A person must not conceal, destroy or withhold from an inspector any record, document or other thing that may be relevant to an inspection. OFFENCES Offence 49(1) A person who contravenes a provision of this Act, other than section 54, is guilty of an offence and liable on conviction (a) for a first offence, to a fine of not more than $15,000; and (b) for a second or subsequent offence, to a fine of not more than $30,000. Offence re confidentiality of information 49(2) A person who contravenes section 54 is guilty of an offence and is liable on conviction to a fine of not more than $50,000. Officers, directors and employees 49(3) If a corporation commits an offence under this Act, a director, officer or employee of the corporation who authorized, permitted or acquiesced in the commission of the offence is also guilty of an offence, whether or not the corporation has been prosecuted or convicted, and is liable, on conviction, to a fine described in subsection (1) or (2), as the case may be. Limitation on prosecution 49(4) A prosecution under this Act may be commenced within two years after the date of the commission of the alleged offence or within six months after the date on which evidence sufficient to justify prosecution for the offence came to the knowledge of the registrar, whichever is later. Fines payable to government 49(5) Any fines recovered under this section are first paid to the convicting court and then paid to the government. Prosecution of offence 49(6) Any person may be a prosecutor in the prosecution of an offence under this Act, and the government may pay to the prosecutor a portion of any fine recovered, in an amount it considers appropriate, toward the cost of the prosecution. Stay of proceedings 49(7) When CPHR Manitoba is the prosecutor of an offence under this Act, it may apply for a stay of proceedings in the prosecution, and the court must grant the stay. INJUNCTION Injunction 50 The court may, on application by CPHR Manitoba, grant an injunction enjoining any person from doing any act that contravenes any provision of this Act, despite any penalty that may be provided by this Act in respect of that contravention. PART 7 GENERAL PROVISIONS SERVICE OF DOCUMENTS Service of documents 51(1) A notice, order or other document under this Act is sufficiently given or served if it is (a) delivered personally; or (b) sent by registered mail or by another service that provides the sender with proof of delivery to the intended recipient at that person's last address appearing in the records of CPHR Manitoba. Deemed receipt 51(2) A notice, order or other document sent by registered mail is deemed to be given or served five days after the day it is sent. REGISTRAR'S CERTIFICATE Registrar's certificate 52 A certificate purporting to be signed by the registrar and stating (a) that a named person was or was not, on a specified day or during a specified period, (i) a member of CPHR Manitoba, (ii) an inspector appointed by CPHR Manitoba, or (iii) an officer or investigator of CPHR Manitoba, or a member of the board or of a committee established by or under this Act; or (b) that a copy of a by-law is a true copy of a by-law of CPHR Manitoba, and that it was in force on a specified day or during a specified period; is, in the absence of evidence to the contrary, admissible in evidence in any proceeding or prosecution as proof of the facts stated. Proof of the registrar's appointment or signature is not required. PROTECTION FROM LIABILITY Protection from liability 53 An action or proceeding must not be brought against CPHR Manitoba, the board, the registrar, a person conducting an investigation, an inspector, a member of a committee established by or under this Act, or any employee, officer or person acting on the instructions of any of them, for anything done or omitted to be done by the person or entity in good faith in the exercise or intended exercise of any duty or power under this Act. CONFIDENTIALITY OF INFORMATION Confidentiality of information 54 Every person employed, appointed or retained for the purpose of administering or determining compliance with this Act, and every member of the board or a committee established by or under this Act, must maintain as confidential all information that comes to their knowledge in the course of their duties, and must not disclose this information to any other person, except (a) to the extent the information is available to the public or is required to be disclosed under this Act; (b) as necessary to administer or determine compliance with this Act, including, but not limited to, the registration of members, complaints about members, allegations of incapacity, unfitness, incompetence or acts of professional misconduct involving a member, or the governing of the profession; or (c) to a body that governs the practice of human resource management in a jurisdiction other than Manitoba. PART 8 TRANSITIONAL PROVISIONS, C.C.S.M. REFERENCE AND COMING INTO FORCE TRANSITIONAL PROVISIONS Membership 55 The registrar must enter the name of every person who is a member in good standing of the Chartered Professionals in Human Resources of Manitoba Inc. on the day this Act comes into force into the appropriate category of the register of registered human resource professionals. Powers of existing board 56(1) After this Act receives royal assent but before it comes into force, the existing board of directors of the Chartered Professionals in Human Resources of Manitoba Inc. and its staff and committees may do anything that is necessary or advisable to bring this Act into force, including the making of by-laws, and they may perform any activities that the board under this Act, and its staff and committees, could do under this Act, if it were in force. Existing board may continue to act until new board established 56(2) The members of the board of directors of the Chartered Professionals in Human Resources of Manitoba Inc. on the day this Act comes into force are deemed to be the members of the board under this Act, elected or appointed for the same period and holding the same offices, until a board is established in accordance with section 3 of this Act. C.C.S.M. REFERENCE C.C.S.M. reference 57 This Act may be referred to as chapter C75 of the Continuing Consolidation of the Statutes of Manitoba . COMING INTO FORCE Coming into force 58 This Act comes into force on a day to be fixed by proclamation. NOTE: S.M. 2023, c. 40 came into force by proclamation on June 1, 2025.