The Madhya Pradesh Housing and Infrastructure Development Board (Conduct of Business and Delegation of Powers) Regulations, 2015

MP HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD (Conduct of Business and Delegation of Powers) REGULATIONS 2015 In exercise of the powers conferred by Section 103 and Section 17 of the Madhya Pradesh Housing and Infrastructure Development Board Adhiniyam, 1972 (No.3 of 1973), the Madhya Pradesh Housing and Infrastructure Development Board has made the following Regulations substituting the Madhya Pradesh Housing and Infrastructure Development Board Regulations 1998 as amended from time to time, the same having been approved and confirmed by the State Government, vide order no. F-23-3/15/18-6 Bhopal dated 17 April 2015 namely: REGULATIONS (1) Short Title These Regulations may be called the Madhya Pradesh Housing and Infrastructure Development Board (Conduct of Business and Delegation of Powers) Regulations, 2015 and shall substitute the Madhya Pradesh Housing and Infrastructure Development Board Regulations, 1998 as amended from time to time. All rules, regulations, circulars, instructions and resolutions of the Board issued prior to the coming into force of these Regulations are hereby superseded insofar as they are inconsistent with the provisions of these Regulations. (2) Definitions In these regulations, unless the context otherwise requires, the Act means the Madhya Pradesh Housing and Infrastructure Development Board Adhiniyam 1 1972 (No.3 of 1973). All definitions, unless the context otherwise requires, shall be construed as defined in Section 2 of the Act. (3) Application of certain rules to officers and servants of the Board: In accordance with the provisions contained in Section 15(2) of the Act, the rules, orders and instructions applicable to the employees of the State Government in various grades (more particularly, The Madhya Pradesh Civil Services (Conduct) Rules, 1965, The Madhya Pradesh Civil Services (Classification, Control and Appeal) Rules, 1966, The M.P. Fundamental Rules, The Madhya Pradesh Civil Services (Medical Attendance) Rules, 1958) , and The Madhya Pradesh Civil Service (Leave) Rules 1977 shall be applicable to the officers and servants of the Board in corresponding grades, to the extent they are not inconsistent with the provisions of the Act and these Regulations and subject to other rules, regulations, modifications and resolutions made by the Board from time to time. For the purpose of applicability, the State Government, the Governor and the Head of Department shall be the Board, the Chairman and the Housing Commissioner respectively. (4) Appointment, Promotion, Grant of Leave and Punishment of officers and servants of the Board (a) Appointments and Promotions: (i) The power of appointing or promoting any person on a post under the Board shall be as per delegation of powers as specified in Annexure I. (ii) Provided that all such appointments and promotions shall be made as per regulation framed for the purpose. (iii) All appointments and promotions made prior to the coming into force of these Regulations shall be deemed to have been made under these Regulations. 2 (b) Grant of leave: (i) The powers of granting leave shall be as per delegation of powers as specified in Annexure I. Where there is no such authority, the Housing Commissioner is empowered for sanction. (ii) All kinds of leave to the Housing Commissioner shall be sanctioned by the State Government. (iii) The rules applicable to the State Government employees for regulating the grant of leave of absence leave allowances and acting allowances shall apply mutatis mutandis to the officers and servants of the Board, unless otherwise modified by resolution of the Board. (c ) Disciplinary Authorities and Appellate Authorities: (i) The disciplinary authority for an employee of board shall be the authority as per Delegation of powers as specified in Annexure I. (ii) Appeals shall be preferred with the authority empowered as per Delegation of powers as specified in Annexure I. (iii) All officials shall exercise supervision and control over the staff working under them and depict a true picture of their work and conduct in the Annual Confidential Reports. (5) Service Regulations: (a) Unless otherwise provided by any general or special order of the Board for a particular grade or category of allowance, the salary and allowances of the regular officers and servants of the Board shall be the same as are admissible to the officials of corresponding grades under the State Government. (b) The regular officers and servants of the Board shall have to subscribe to the General Provident Fund with effect from 1.7.1973 consequent upon the introduction of the pension scheme. The subscription to the GPF shall be regulated in accordance with the provisions of the M.P. General Provident Fund Rules. 3 (c) The age of superannuation of the Class I, II and III officers and employees of the Board shall be sixty years, whereas that of Class IV employees shall be sixty-two years. (d) A Board employee may in the public interest be made to retire at any time after he has completed 20 years qualifying service or attains the age of fifty years whichever is earlier, without assigning any reason by giving him a one month notice in writing. (e) Grant of pension/family pension and death-cum-retirement benefits to the regular officers and employees of the Board with effect from 1.7.1973 shall be regulated in accordance with the M.P. Civil Service (Pension) Rules, 1976. However, the regular officers and servants of the board who have been appointed on or after 1st of January of 2005 shall be covered by new National Pension Scheme. (f) The Madhya Pradesh Civil Service (Commutation of Pension) Rules 1996 shall not be applicable to the officers and servants of the Board. (g) The Housing Commissioner can specify / modify the channel for accepting the Annual Confidential Reports of the board employees. The Housing Commissioner may also specify the channel of appeal against Annual Confidential Report grading or adverse remarks. (6) Transfers and Postings - (a) The transfers and postings of employees of the board shall as far as possible be governed by a transfer policy approved by the board. (b) The postings and transfers of all employees shall be done as per Delegation of powers as specified in Annexure I. However, nothing in these regulations shall prevent the Housing Commissioner from revising or cancelling the Transfer orders issued by Chief Administrative Officer, Dy. Housing Commissioners or by any other Competent officer. 4 (7) Communication of orders/decisions The Housing Commissioner, being the Chief Executive Officer and administrative head of the Board, shall have the powers to communicate decisions and to issue orders on all matters on behalf of the Chairman and the Board, as the case may be, either himself or through his senior subordinates as he may consider appropriate. (8) Powers of Chairman, Housing Commissioner and other officers of the Board under specific sections of the Act The powers of the Chairman, Housing Commissioner and other officers of the Board (i) To incur expenditure under section 24 (ii) To approve estimates under Sec.25 and (iii) To make and perform contracts under Sec. 28 of the Act and to take decisions and incur other such expenditures as are necessary for the proper functioning and administration of the Board shall be as per Delegation of powers as specified in Annexure I. (9) Fees payable for copies of documents, plans etc. - Copies of documents, estimates, plans, not forming part of confidential records, may be supplied by the officer in whose custody such records are kept, on payment of fees and on application indicating the purpose for which the copy is needed. Fees chargeable for various kinds of records will be as fixed by the Housing Commissioner from time to time. (10) Security to be furnished by officers and servants of the Board The officers and servants of the Board handling cash and stores shall have to furnish the security as follows: 5 1) Cashier of EM Unit : ` 5000/- 2) Cashier of office : ` 3000/- 3) Store Keeper/Clerk : ` 3000/- 4) Sub-Engineer : ` 5000/- 6) Assistant : ` 3000/- The form of security and terms and conditions of its regulation are mentioned in Annexure II. (11) Conduct of Business of the Board - (a) The ex-officio members of the Board shall be eligible for Travelling Allowance/Dearness Allowance while attending the Board meeting or its Committee meeting as per their eligibility in the parent organisation. (b) The others members of Board shall be eligible for Travelling Allowance/Dearness Allowance while attending the Board meeting or its Committee meeting as per eligibility of Class I Officer of the rank of Principal Secretary to the State Government. (c) The Board as empowered in section 23 shall have the following standing Committees: (i) An Appeal Committee comprising of Commissioner (Town & Country Planning), representative of Secretary- in- charge of the Finance Department, Government of Madhya Pradesh and representative of Chairman & Managing Director Housing and Urban Development Corporation (HUDCO) for hearing appeals against disciplinary action against the employees of the Board/ Orders in service matters as per section 16 of the Act. The Committee shall be presided over by Commissioner (Town & Country Planning) and matters before the Committee shall be presented by the Chief Administrative Officer. (ii) An Audit Committee comprising of Housing Commissioner, Commissioner (Town & Country Planning) and representative of 6 Secretary-in-charge of the Finance Department,, Government of Madhya Pradesh for deciding audit objections raised by Chief Audit Officer in its reports. The Committee shall be presided over by Housing Commissioner and matters before the Committee shall be presented by the Chief Audit Officer (iii) A Business Committee consisting of Chairman, Housing Commissioner, Commissioner (Town & Country Planning) and Engineer-in-Chief, Public Works Department (or representative not below the rank of Chief Engineer),which shall have the power to accept /reject tenders or take appropriate decisions on behalf of the Board. The Committee shall be presided over by Chairman and matters before the Committee shall be presented by the concerned Addl. Housing Commissioner (d) The decisions of the Standing Committees shall, however, be placed before the Board for information at the Board meeting immediately following such a decision. (e) The Board may also constitute any other Committee as it may deem appropriate for any or all of the functions of the Board. (f) Any Committee appointed by the Board under Sec.23 of the Act shall consist of at least 3 members and may include any member of the Board and other such persons whose assistance or advice or association may be considered advantageous to the Board. If at any time, after its constitution, it is considered by the Board that the existence of any Committee is either not necessary or detrimental to the interests of the Board; the Board may order dissolution of such a Committee. (g) The term of the Committee (except for the Standing Committees as specified in Para (c) ) shall be as specified in the order of its constitution; similarly, the term of appointment of a person as a member, who is not a member of Board, shall be as specified in the order of his nomination. No Committee shall be eligible to work beyond the term so specified unless the term is extended by order of the Board. 7 (h) The members of the Committees, who are not member of Board, shall be honorary and shall only be paid Travelling Allowance/Dearness Allowance as per rules applicable to the Members of the Board. (i) Notice for an ordinary meeting of the Board shall be issued at-least seven days before the date fixed for the meeting. However, a notice of three days shall be sufficient for a special meeting of the Board. (j) The business of the Committee shall be conducted in accordance with the procedure laid down below:- (i) The date of every meeting shall be fixed by the President/Convenor; (ii) Notice of every meeting specifying the time and place thereof and the business to be transacted there at shall be dispatched to every member at least three working days before a meeting; (iii) The President/Convenor of the Committee may, whenever he thinks fit, call a special meeting and shall be bound to do so on receipt of written requisition signed by not less than two members; (iv) Every meeting of a Committee shall ordinarily be held at the Head Quarters of the Board. A meeting may, however, be held at any other place in the State with the approval of the Housing Commissioner; (v) No business shall be transacted at a meeting unless a quorum of half of the total number of members be present throughout the meeting; (vi) Minutes of the proceedings at each meeting of a Committee shall be drawn up and recorded by the Member-Secretary and shall be signed by the President/Convener of the Committee; (vii) The minutes of the proceedings shall include: (a) The names of the members present; 8 (b) The decision of the meeting on every question considered; and (c) When such decision is not unanimous, the number of votes and the names of members voting for and against such question and the names of those who have remained neutral. (d) All questions brought before any meeting of a Committee shall be decided by a majority of the votes of the members present, and in the case of an equality of votes the presiding authority at the meeting shall have a second or casting vote. (12) Powers to accord Administrative/Technical Approval including Revised Administrative /Technical Approval and execution of works: (a) The implementation of Annual Housing & Infrastructure Development Plan according to Section 35 of the Act and related projects shall be undertaken in accordance with the delegation of powers as specified in Annexure I. (b) Unless any deviations of general or particular nature are otherwise ordered /prescribed /resolved by the Board, the rules and procedure prescribed in M.P. Works Department Manual shall be followed by all officers of the Board authorised to execute contracts and agreements (c) Wherever there is a contradiction in the provisions in Annexure-I and M.P. Works Department Manual, the provisions in Annexure-I and these regulations shall prevail. (d) Wherever there is a contradiction in the provisions of the Tender/ Contract documents (as approved by the Competent Authority defined in Annexure -I) and M.P. Works Department Manual, the provisions of the Tender/ Contract documents shall prevail. (e) The Administrative Approval issued by Central/State Government departments and their undertakings for construction Projects will be sufficient for taking up works under deposit scheme. No separate 9 Administrative Approval will be required from the Board for taking up deposit work. Execution of deposit work on behalf of Private Bodies will require prior Administrative Approval of competent authority as specified in Annexure -I (13) Registration of Contractors (a) There shall not be separate registration of contractors in the Board. All contractors registered with centralised registration system of Government of Madhya Pradesh shall be deemed registered in the Board and shall be eligible to participate in tenders of the Board. (b) The contractors registered with Central Government / Other State Government /State and Central Government undertakings /organisations can also participate provided they produce proof of application for registration in centralised registration system of Government of Madhya Pradesh. However, agreement with selected bidder shall be executed only on production of copy of Registration Certificate of centralised registration system of Government of Madhya Pradesh. (c) In case of specialised nature of works and in Projects undertaken on Public Private Partnership procedure, the requirement of registration will not apply. (14) Welfare and Recreation of Staff: The constitution and functioning of the Welfare and Recreation Committee in the Board shall be governed by the following guidelines: (a) The Committees: There shall be a Welfare and Recreation Committee in the Board at the Head Office, at Circle Offices and at every Divisional Office. The Committee shall consist of five members including the President, the Vice President, the Secretary and the Treasurer. The members of the Committee shall be elected from amongst themselves by the officers and employees of the Housing Board at Head Quarters, Circles Offices and Divisional Offices. They shall hold office for a period of one year with effect from the date of election. Two or more such units located at a single headquarter may, if they so wish merge and have a single Committee. 10 (b) Functions of the Committee: The Committee shall provide for the welfare and recreational activities of the officers and employees, which shall include:- (i) Games (indoor and outdoor), arranging of sports and competitions in furtherance of these activities. (ii) Opening of reading clubs, purchase of magazines, books, newspapers and other periodicals; (iii) Such other welfare and recreational activities as may be approved by the Board. (c) Funds of the Committee: The funds of the Committee shall consist of subscriptions made by the Board, its officers and employees, and grants and donations from other sources. (d) Board's Contribution: The Board may on an application from the Committee sanction an annual contribution not exceeding Twenty five thousand rupees to the Head Office Committee and Five Thousand rupees to each of the other Committees every year towards welfare and recreation activities of the staff, provided that at least fifty percent of the sanctioned amount had been contributed by the staff during the previous financial year. If the contribution of the staff falls short of the fifty percent of the Board's contribution, the Board's contribution shall be reduced proportionately. In case two or more units at a single headquarter decide to merge, they will be entitled to receive funds calculated as though they were separate units. (e) Accounts: The Committee shall maintain proper accounts and other relevant records and prepare an annual statement of receipts and expenditure. The accounts of the Committee shall be checked by the Chief Accounts Officer of the Board. (15) Formation of Unions: The Board reserves the right to accord recognition to one or more associations of the employees of the Board subject to the following conditions:- 11 (i) The said association shall be duly registered under the law relating to the registration of societies for the time being in force. (ii) No person who is not an employee of the Board shall be a member or an office-bearer or a patron of such an association. (iii) The constitution of the association will be subject to the approval of the Board. (iv) The accounts of the association shall be subject to such audit as the Housing Commissioner may prescribe from. (v) The activities of the association shall be in the interests of the Board (vi) It shall be incumbent upon the association to strictly adhere to its constitution, particularly in matters relating to elections; and to strictly maintain transparency in expenditure and accounts. (vii) The Board shall have the right to withdraw the recognition of an association after giving the association a reasonable opportunity of being heard. The effect of such withdrawal shall be that the association shall stand automatically dissolved. (16) General Provisions on Delegation of Power : (a) Powers not specifically delegated to the Chairman, Housing Commissioner or other officers of the Board, shall be exercised by the Board. (b) The Housing Commissioner may delegate Powers conferred on him or to his subordinate officer, as specified in Annexure I, to other subordinate officers as and when required . (c) The financial powers/limits described for various authorities in Annexure- I may be modified/enhanced/decreased by the Board from time to time or as per prevailing conditions. (d) The authorities subordinate to Housing Commissioner, as defined in Annexure I, shall exercise their financial powers subject to availability of Budget. 12 (e) All authorities, as defined in Annexure I, shall exercise prudence while giving sanctions under Delegation of Powers. (f) In case the beneficiary himself is the empowered authority the decision shall be approved by one rank higher authority. (17) Interpretation : In case there is a dispute in interpretation of these Regulations or its Annexures due to difference of opinion or discrepancy based on the Hindi translation of the English version, the English version shall be considered the authorised legal version. 13 Annexure-I DELEGATION OF POWERS Index Sr Page Section Sub Section Part No. No. 1 I- Administration A- Establishment 1 - Creation / 16 Matters. formation of Administrative Units. 2- Recruitment and 17 Training 3- Appointment and 19 Promotions 4- Salary and 21 Increments 5- Disciplinary action 23 6- Transfer and 26 Posting 7- Leave 27 8- Tour and Travel 30 Allowance 9- Retirement 35 10- Medical facility 38 11- Miscellaneous 41 Establishment matter B- Non Establishment Matters 42 2 II- Legal Affairs 51 3 III- Estate and A- Land Management 55 Land Management B- Estate 1- Self Financing 59 Management Scheme 2- Hire Purchase 62 Scheme 3-Sale of Property by 63 Offer 4- Allotment of 65 adjacent land 5- Miscellaneous 67 14 Sr Page Section Sub Section Part No. No. 4 IV- Finance and A- Budget 68 Accounts B- Fund Management 69 C- Resource mobilization 72 D- Cash Book / Main ledger / subsidiary 73 ledger /MRB and Bank reconciliation / Balance Sheet 5 V- Audit A- Statutory Audits 75 B -Internal Audit 76 6 VI- Project A- Administrative Approval 77 Management and B- Technical Sanction 81 Technical Affairs. C- Approval of NIT 83 D- Tender Invitation 84 E- Award of Contract 85 F- Project Monitoring 88 G- Payment to consultant and State 90 Agencies. H-Management of Works Contract 91 I- Project 1- Project Formulation 93 formulation 2- Project formulation 94 Outsourcing 3- Project 95 Management Consultant. J- Public Private Partnership Projects 96 7 VII- Arjun Fitness Club 97 8 VIII- Information and Technology. 99 9 IX- Inspections 100 15 Section I - Administration Subsection -A Establishment Matters Part -1 - Creation / formation of Administrative Units S.No Nature of Power Authority Limits 1 Formation/Creation /abolition of Board of Directors Full Powers Circle Office including fixation and change of Head Quarter. 2 Formation/Creation/abolition of Housing Full Powers Division/ Sub division including Commissioner fixation and change of Head Quarter. 3 Formation of new organisation Board of Directors Full Powers structure / modification of existing structure or replacement / deletion of part of existing orgnisation structure with creation/abolition of posts. 4 Creation/Modification/deletion of Housing Full Powers sections / functional units in Head Commissioner Office or its modification with or without cost implication 5 Formation of various Executive Housing Full Powers Committees at Head Office or in Commissioner field units. 6 Appointment of Consultants / Housing Full Powers Consulting Firms. Commissioner 7 Appointment of Officer on 1. Housing 1. Full Powers Deputation from Central / State Commissioner Subject to Government availability of Posts. 2. Board of 2. Full Powers Director 8 Grant of Permission to go (including Housing Full Powers extension) on deputation by the Commissioner Board Employee 9 Re -appropriation of Posts within the Housing Full Powers sanctioned organisation structure Commissioner 16 Part -2 - Recruitment and Training 1 Formation of recruitment Board of Directors Full Powers regulations. with approval of State Government 2 Approval of annual recruitment Board of Directors Full Powers plan. 3 Selection and Appointment of Board of Directors Full Powers recruitment agency 4 Approval of Advertisement of Housing Full Powers recruitment wherever required Commissioner 5 Approval of recruitment Chief Full Powers Agency and agency charges as Administrative per approved norms as per Officer availability of budget. 6 Appointment of supervisor in Housing Full Powers case of recruitment through Commissioner external agencies (if required) or formation of committee for recruitment process for in-house recruitment 7 Approval of final selection list Housing Full Powers for issuing of appointment Commissioner letters 8 Issue of Appointment letters Chief Full Powers Administrative Officer 9 To close the annual recruitment Housing Full Powers process Commissioner 10 Approval of annual training Housing Full Powers calendar Commissioner 11 Nomination of employee for 1. Chief 1. Full Powers for training Administrative Class II /III/IV Officer employees 2. Housing 2. Full Powers Commissioner 12 Sanction of training expenses to 1. Chief 1. Full Powers If the training Institutes Administrative training Officer programme is 17 approved in annual calendar 2. Housing 2. Full Powers Commissioner 13 To sign Memorandum of Housing Full Powers Understanding (MOU) with Commissioner Government training institutes 14 Sanction to Board employees Housing Full Powers for participation in Training Commissioner Programme not included in Annual training calendar 15 Fixation of honorarium to be Housing Full Powers paid to Experts for in-house Commissioner training 16. Sanction of payment of Chief Full Powers honorarium to be paid to Administrative Experts for in-house training Officer 17 Extension of probation period Housing Full Powers Commissioner 18 Regularization of employees on 1. Housing 1. Full Powers successful completion of Commissioner (on probation period. recommendation of Personnel Management Committee). 2. Chief 2. For Class III & Administrative IV employees Officer (on (except Sub recommendation Engineers) of Personnel Management Committee). 18 Part -3 - Appointment and Promotions Sr. No Nature of Power Authority Limits 1 Formation of Junior Housing Full Powers Departmental Promotion Commissioner /Selection Committee 2 Appointment on 1. Board of 1. Full Powers for Promotion/recruitment. Directors Addl. Housing Commissioner (on recommendation of Departmental Promotion Committee). 2. Housing 2. Full Powers for Commissioner all other employees (on recommendation of Departmental Promotion Committee). 3 Appointment and grant of other Housing Full Powers relief on compassionate ground Commissioner (on (Anukampa Niyukti) based on recommendation policy of State Government on of Personnel the subject. Management Committee). 4 Power to entrust current charge Housing Full Powers of higher office without Commissioner prejudice to seniority of employee and subject to fulfilling the criteria. 5 Substitute arrangement on 1. Housing 1. Full Powers promotion/ transfer / leave Commissioner vacancy / retirement. 2. Chief 2. Full Powers in Administrative respect of Officers Officer / employees below the rank of Dy. Commissioner. 19 3. Dy Housing 3. Full Powers in Commissioner respect of Class II/ (Circle) /III/ IV employees within their jurisdiction. 6. Publication of interim Annual Chief Full Powers Gradation List of Employees Administrative Officer 7 Correction of clerical mistakes Chief Full Powers in Annual Gradation List Administrative Officer 8 Decision on claims and Appointing Full Powers representations regarding Authority (on seniority in Annual Gradation recommendation List of Personnel Management Committee). 9 Publication of Final Annual Chief Full Powers Gradation List. Administrative Officer 20 Part -4 - Salary and Increment Sr. Nature of Power Authority Limits No 1 Drawing and Disbursal of 1. Accounts Officer 1. Full Powers for Salary (Bill) employees of Head Office and Dy.Housing Commissioner of Circles. 2. Accounts Officer 2. Full Powers for employees of circle office and Executive Engineer /Estate Officers under their jurisdiction 3. Executive Engineer 3. Full Powers for /Estate Officer employees under their jurisdiction 2 Power to grant annual grade 1. Chief 1. Full Powers increment as per Fundamental Administrative Officer Rules 24 to all eligible employees. 2. Dy Housing 2. Full Powers in Commissioner(Circle). respect of all employees of their Office and Class I/II Officers in their jurisdiction. 3. Executive 3. Full Powers in Engineers/ Estate respect of all Officers employees in their Jurisdiction except Class I /II Officers. 3. Grant of special Increment to 1. Chief 1. Full Powers in employees who undergoes Administrative Officer respect of all sterilization operation as per employees in State Government Policy. Head Office. 21 2. Dy. Housing 2. Full Powers in Commissioner(Circle). respect of all employees in their jurisdiction. 4. Grant of Higher Pay Scale 1. Chief Full Powers in /Time Scale to regular Administrative Officer respect of all employees. (on recommendation employees of of Personnel Head Office and Management all Class I/II Committee). employees of Board. 2. Dy Housing 2. Full Powers in Commissioner (Circle) respect of Class (on recommendation III/IV employees of Circle Level in their Personnel jurisdiction. Management Committee). 5 Counting Period of Chief Administrative Full Powers extraordinary leave towards Officer increments requirements 6 Withholding of salary in Drawing and Full Powers absence of sanction of leave Disbursement Officer or certified attendance as per after receiving FR 17 for all employees information from controlling Officer 7 Sanction of honorarium for Housing Full Powers work of extra ordinary nature Commissioner 8 Approval of Pay Fixation on Chief Audit Officer Full Powers promotion , new Pay Commission recommendation , Time Scale, etc. 22 Part -5 - Disciplinary Action Sr. Nature of Power Authority Limits No 1. Power to impose penalty under 1. Board of Directors 1. Full Powers rule 10 of MP Civil Services (Classification, Control and 2. Housing Appeal) Rules 1966. Commissioner. 2. Full Powers except major Penalty in case of Addl Housing Commissioner. 3. Chief Administrative 3. Full Powers to Officer impose minor penalty in respect of Class III/IV employees. 4. Dy. Housing Commissioner(Circle) 4. Full Powers to impose minor penalty in respect of Class III(Except Sub Engineers)/IV employees within their jurisdiction. 2 Power to impose penalty under Controlling Officer Full Powers rule 11 of MP Civil Services (Classification, Control and Appeal) Rules 1966. 3 Suspension of Employees under 1. Housing 1. Full Powers Rule 9 of MP Civil Services Commissioner (Classification, Control and Appeal) Rules 1966. 2. Chief 2. Full Powers in Administrative case of Class III/ Officer IV employees. 23 3. Dy Housing 3. Full Powers in Commissioner(Circle) case of Class III(except Sub Engineers)/ IV employees within their jurisdiction. 4. Power to decide Appeal against Authority One Rank Full Powers imposition of Penalty and Above the order Suspension. passing authority. In case of orders passed by Chairman / Housing Commissioner, the appeal will be heard and decided by Board of Directors or its Nominated Committee. In case of orders passed by Board, the appeal will be heard and decided by the State Government. 5. Power to Review under rule 29 of 1. Board of Directors. 1. Full Powers MP Civil Services after taking (Classification, Control and permission to Appeal) Rules 1966) orders of review from the imposition of Penalty and 2. Housing State Government Suspension. Commissioner 2. Full Power after taking permission to review from Board of Director. 3. Chief 3. Full Power Administrative after taking Officer / Dy Housing permission to Commissioner review from Housing Commissioner. 24 6. Powers to grant permission for Appointing Authority Full Powers Prosecution in cases of proceedings under Prevention of Corruption Act or any other law in force. 7. Powers to grant permission for Chairman Full Powers initiation of disciplinary proceedings against retired employees, as per rules 9(2) of M. P. Civil Services (Pension ) Rules 1976. 25 Part -6 - Transfer and Posting Sr. Nature of Power Authority Limits No 1 Formulation of Transfer Policy or Board of Directors Full Powers adoption of Transfer Policy of State Government. 2 Posting and Transfer including its 1. Housing 1. Full Powers. cancellation and modification. Commissioner 2. Chief 2. Full Powers in Administrative respect of Class Officer III/IV employees as per Transfer Policy 3. Dy. Housing Commissioner(Circle) 3. Full Powers in respect of Class III/IV employees within their jurisdiction as per Transfer Policy. 26 Part -7 - Leave Sr. Nature of Power Authority Limits No 1 Sanction of Casual / Optional 1. Housing 1. Full Powers in Leave including permission to Commissioner respect of Addl. leave Head Quarters Housing Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Controlling 2. Full Powers in Officers. respect of employees within their Jurisdiction. 2 Sanction of Earned Leave / 1. Housing 1. Full Powers in Commuted Leave/ Medical Commissioner respect of Addl. Leave/ Maternity Leave / Housing Paternity Leave. Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Chief 2. Full Powers in - Administrative Officer respect of all Other employees of Head Office and other Class I officers 3. Dy Housing 3. Full Powers in Commissioners(Circle) respect of all Class II/III/IV employees of own office and Class II employees of subordinate Offices within their jurisdiction. 27 4. Executive Engineer 4. Full Powers in / Estate Officer respect of all Class III/IV employees within their jurisdiction. 3 Sanction of Leave not due and 1. Housing 1. Full Powers in Extraordinary leave Commissioner respect of Addl. Housing Commissioner, Section Heads and all Dy. Housing Commissioners. 2. Chief 2. Full Powers in - Administrative Officer respect of all Other employees of Head Office and other Class I / 3. Dy. Housing II employees. Commissioner(Circle) 3. Full Powers in respect of all Class III / IV employees within their Jurisdiction (without giving any decision on counting of Period of extraordinary leave towards increments requirements) 4 Sanction of Study Leave Housing Full Powers Commissioner 5 Permission for Higher Studies 1. Housing 1. Full Powers for while on Job. Commissioner. Class I employees 2. Chief 2. Full Powers for Administrative Class II/III/IV Officer. employees. 28 3. Dy Housing 3. Full Powers for Commissioners Class III (except (Circle) Sub Engineers)/IV employees. 29 Part -8 - Tour and Travel Allowance Sr. Nature of Power Authority Limits No 1. Approval of Tour outside state for Chairman Full Powers Official Purpose for Chairman and his / her Staff 2. Approval of Tour outside state for Housing Full Powers Official Purpose for Housing Commissioner subject to approval Commissioner. by State Government. 3 Approval of Monthly Tour 1. Housing 1. Full Powers in Programme and occasional tours. Commissioner respect of Addl Housing Commissioner and Section Heads. 2. Chief 2. Full Powers in Administrative respect of Dy Officer Housing Commissioners. 3. Dy Housing 3. Full Powers in Commissioner respect of all (Circle)s Officers within their jurisdiction 4. Sanction of Tour Advance 1. Chief Accounts 1. Full Powers for Officer all employees of Head Office. 2. Concerning 2. Full Powers for Drawing and employees of their Disbursing Officer jurisdiction. 5. Countersign of T A Bills 1. Chief Accounts 1. Full Powers for Officer. Addl Housing Commissioner and all Section Head. 2. All Sectional 2. Full Powers for Heads of Head employees in their Office section. 30 3. Dy.Housing 3. For all Commissioner. employees of their office and Executive Engineer/Estate Officer . 4. Executive 4. For all Engineer/Estate employees within Officer their jurisdiction. 6. Passing of TA Bills 1. Accounts 1. Full Powers for Officer (Bill) all employees of Head Office and all Dy.Housing Commissioner . 2. Accounts 2. Full Powers for Officer of the employees of their Circle. jurisdiction and Executive Engineer/Estate Officer . 3. Executive 3. For all Engineer/Estate employees within Officer their jurisdiction. 7. Approval of Tour outside 1. Chief 1. Full Powers in jurisdiction but within State. Administrative respect of Dy Officer Housing Commissioners. 2. Dy Housing 2. Full Powers in Commissioner respect of all (Circle)s Officers within their jurisdiction 8 Approval of Tour outside State but 1. Housing 1. Full Powers. in India. Commissioner 2. Chief 2. Full Powers in Administrative respect of all Officer employees other than Addl. Housing Commissioner and Section Heads. 31 9. Approval of Travel Allowance Chief Accounts Full Powers (Daily allowance and Officer Accommodation) for stay more than 10 days at a Place. 10 Approval of actual Journey 1. Chief 1. Full Powers performed other than shortest and Administrative cheapest route. Officer 2. Dy.Housing 2. Full Powers in Commissioner respect of employees within their jurisdiction. 11 Reimbursement of Ticket 1. Accounts 1. Full Powers for cancellation charges Officer (Bill) employees of Head Office and all Dy.Housing Commissioners. 2. Accounts 2. Full Powers in Officer of Circle respect of Office. employees of Circle and Executive Engineer/Estate Officer . 3. Executive 3. Full Powers in Engineer/Estate respect of Officer. employees within their jurisdiction. 12 To accord sanction to time -barred Chief Accounts Full Powers TA Bills Officer 13 Permission to travel in a category Chief Full Powers higher than eligible class /mode. Administrative Officer 14 To permit a menial employee to Chief Full Powers claim same class of fare as his/her Administrative superior Officer while Officer accompanying him/her. 32 15 Sanction of Tour and Travelling Chief Full Powers Allowance Bill of persons other Administrative than Housing Board employees for Officer tour in relation to Housing Board matters. 16 Reimbursement of Taxi charges 1. Accounts 1. Full Powers for incurred by Class I officers while Officer (Bill) employees of Head on tour outside State in connection Office and all with Housing Board matters. Dy.Housing Note:- Commissioners. a) The reimbursement of taxi charges will be on actual basis and 2. Accounts 2. Full Powers in will be allowed only after Officer of Circle respect of competent authority satisfies Office. employees of their himself about the necessity and jurisdiction. reasonability of claim. b) No taxi charge will be allowed for any portion of journey for which mileage is drawn. c) Taxi charges shall be admissible only after obtaining approval of authority approving the tour. 17 Sanction and payment of one Concerning Full Powers. month pay advance and tour Drawing and advance for travel on transfer. Disbursement Officer 18 Sanction of Bills towards stay of 1. Chief Accounts 1. Full Powers for MP Housing and Infrastructure Officer. Head Office Development Board officials in including Addl MP Bhawan/ Madhyavart / other Housing Government rest house / Circuit Commissioner and House 2. Dy.Housing all Section Head. Commissioner. 2. For all employees of their office and Executive Engineer/Estate 3. Executive Officer . Engineer/Estate 3. For all Officer employees within their jurisdiction. 33 19 Passing of Bills towards stay of 1. Accounts 1. Full Powers for MP Housing and Infrastructure Officer (Bill) all employees of Development Board officials in Head Office and MP Bhawan/ Madhyavart / other all Dy.Housing Government rest house / Circuit Commissioner . House 2. Accounts 2. Full Powers for Officer of the employees of their Circle. jurisdiction and Executive Engineer/Estate Officer . 3. Executive 3. For all Engineer/Estate employees within Officer their jurisdiction. 34 Part -9 - Retirement Sr. Nature of Power Authority Limits No 1 To accord sanction of Retirement 1. Chief 1. Full Powers for of employee on attaining age of Administrative class I employees superannuation. Officer and Class II/III/IV for Head Office. 2. Dy. Housing 2. Full Powers for Commissioner(Circle) Class II employees in his jurisdiction and Class III/IV employees of Circle Office 3. Executive 3. Full Powers for Engineer/Estate Class III/IV Officer employee in his jurisdiction 2 To accept Voluntary Retirement 1. Housing 1. Full Powers /Resignation Commissioner 2. Chief 2. Full Powers for Administrative Class II /III/IV Officer employees. 3 To order retirement of Board 1. Board of Directors 1. Full Powers employee in the public interest at any time after he has completed 2. Housing 2. Full Powers 20 years qualifying service or Commissioner except in case of attains the age of fifty years Addl. Housing whichever is earlier, without Commissioner. assigning any reason by giving him a notice in writing 4 Sanction of Pension / Family Chief Accounts Full Powers Pension /Death cum retirement Officer gratuity for all employees wherever applicable. 5. Ex-gratia sanction and payment to 1. Accounts Officer 1. Full Powers for the family of the employee who (Bill) employees of die while in service. Head Office and 35 all Dy.Housing Commissioners. 2. Accounts Officer 2. Full Powers in of Circle Office. respect of employees of Circle and Executive Engineer/Estate Officer . 3. Executive 3. Full Powers in Engineer/Estate respect of Officer. employees within their jurisdiction. 6. Sanction of Earned Leave 1. Chief 1. Full Powers for encashment on retirement Administrative employees of Officer. Head Office and Dy. Housing Commissioner. 2. Dy. Housing 2. Full Powers for Commissioner. employees of Circle Office and Executive Engineers /Estate Officers. 3. Executive Engineer 3. Full Powers for / Estate Officer employees of his office within his jurisdiction. 7. Payment of Earned Leave 1. Accounts Officer 1. Full Powers for encashment on retirement (Bill) employees of Head Office and all Dy.Housing Commissioners. 2. Accounts Officer 2. Full Powers in of Circle Office. respect of 36 employees of Circle and Executive Engineer/Estate Officer . 3. Executive 3. Full Powers in Engineer/Estate respect of Officer. employees within their jurisdiction. 8. Sanction of Compassionate 1. Chief Full Powers in compensation to family of Daily Administrative respect of Wage/ Work Charge employee Officer. employees of who die while in service. Head Office. 2. Dy.Housing 2. Full Powers in Commissioner respect of employees of his jurisdiction. 9 To forward claim of GIS to 1. Chief Accounts 1. Full Powers for Insurance company. Officer employees of Head Office 2. Dy.Housing 2. Full Powers for Commissioner employees of Circle Office. 3. Executive Engineer 3. Full Powers for / Estate Officer. employees of his jurisdiction. 10 Sanction of Final payment of GPF Chief Accounts Full Powers Officer. 11 Final payment of GPF. Accounts Officer Full Powers (GPF) 12 Approval of Pension fixation Chief Audit Officer Full Powers 37 Part -10 - Medical Facility Sr. Nature of Power Authority Limits No 1. Powers to sanction and payment of 1. Accounts 1. Full Powers for Medical reimbursement bills. Officer (Bill) employees of Head Office & subject to following conditions Dy.Housing a) As per prescribed limit by the Commissioners State Government and in accordance with MP Civil services 2. Dy.Housing 2. Full Powers for (Medical Attendance) Rules, 1958. Commissioner Executive b) Above the limit only on the Engineer/ Estate recommendation of Civil Surgeon. Officer and all class II/III/IV of c) In case of Treatment in Private Circle within its Hospitals on recommendation of jurisdiction relevant Medical Committee of Housing Board. 3. Executive 3. Full Powers for Engineer/ Estate all employees of Officer their jurisdiction(except in case of (c )) 2 Powers to sanction Bills of Medical Full Powers treatment availed in private Committee of recognized /non recognized Housing Board hospitals in emergency conditions like accident , brain hemorrhage , Paralysis etc. 3 Payment of Bills sanctioned by 1. Accounts 1. Full Powers for competent authority Officer (Bill) employees of Head Office and all Dy.Housing Commissioners. 2. Accounts 2. Full Powers in Officer of Circle respect of Office. employees of Circle and Executive Engineer/Estate 38 Officer . 3. Full Powers in 3. Executive respect of Engineer/Estate employees within Officer. their jurisdiction. 4 (1). To accord sanction of Medical 1. Chief Accounts 1.Full Powers reimbursement bills submitted after Officer. prescribed limit of six months up to One year 2. Chief 2. Full Powers (2). To accord sanction of Medical Administrative reimbursement bills submitted after Officer One Year. 5 To admit the Medical Chief Accounts Full Powers reimbursement claims on duplicate Officer cash memo 6 To sanction reimbursement charges 1. Accounts 1. Full Powers for towards pathological / other tests in Officer (Bill) employees of Head listed private test centers as per Office and all approved rates of state Govt. in Dy.Housing case referred by the Medical Commissioners. Officer of the Board/State Government as per minimum of 2. Accounts 2. Full Powers in the approved rates of Red Cross Officer of Circle respect of Society / State Government . Office. employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in 3. Executive respect of Engineer/Estate employees within Officer. their jurisdiction. 7 To sanction reimbursement of 1. Accounts 1. Full Powers for Consultation Fees paid to Board Officer (Bill) employees of Head empanelled Medical Practitioners Office and all Within limit of rates approved by Dy.Housing 39 Head Office Commissioners. 2. Accounts 2. Full Powers in Officer of Circle respect of Office. employees of Circle and Executive Engineer/Estate Officer . 3. Full Powers in 3. Executive respect of Engineer/Estate employees within Officer. their jurisdiction. 8 To sanction Medical Advance for Chief 1(a) . Upto Rs. treatment Administrative Twenty Five Officer Thousand per case subject to maximum of 80% of estimate. (b) Above Rs. Twenty Five Thousand on recommendation of DME /Dean Medical College 9 To empanel registered medical Housing Full Powers practitioner/Specialized Doctor and Commissioner fixation of their Consultation charges 40 Part -11 - Miscellaneous Establishment Matters Sr. Nature of Power Authority Limits No 1 Permission to acquire / disposal of 1. Chief 1. Full Powers for immovable /movable property by Administrative class I/II the employee. Officer employees and Class III/IV for Head Officer 2. Dy. Housing 2. Full Powers for Commissioner Class III /IV employees in his jurisdiction 2 Sanction of Festival Advance / 1. Chief Accounts 1. Full Powers for Grain Advance Officer employees of Head Office 2. Dy. Housing 2. Full Powers for Commissioner employees of Circle Office . 3. Executive 3. Full Powers for Engineer / Estate employees of his Officer office within his jurisdiction. 3 Issue NOC for applying outside 1. Housing 1. Full Powers Job Commissioner 2. Chief 2. Full Powers for Administrative class II/III/IV Officer employees. 4 Issuing of NOC for acquiring Chief Full Powers Indian Passport Administrative Officer 5 Sanction of temporary advance or 1. Chief Accounts 1. Full Powers for Part Final from GPF. Officer Head Office and all Class I Officers. 2. Dy.Housing 2.Full Power for Commissioner Class II/III/IV employees within their jurisdiction 6 Approval of private visit outside Housing Full Powers. India. Commissioner 41 Section I - Administration Subsection -B Non- Establishment Matters Sr. Nature of Power Authority Limits N o 1. Expenditure on exhibitions Housing Commissioner Full Powers sponsored by State or Central Govt. 2 To sanction hiring and rental of Chief Administrative 1. Full Powers (on private building for Housing Board Officer basis of rent Office purpose. recommended by Rent Control Authority). 3 Awarding of Annual Maintenance 1. Chief Administrative 1. Full Powers Contract for Office equipments Officer upto Rs.

10 lacs per case, subject to availability of 2. Procurement Budget. Committee 2. Full Powers subject to availability of Budget. 4 Servicing and repairs of Office 1. Chief Administrative 1. Full Powers for equipments Officer. Head Office 2. Dy.Housing Commissioner . 2. Full Powers for 3. Executive Engineer / Circle Office Estate Officer. 3. Full Powers for his jurisdiction. 5 To award contract for Office 1. Chief Administrative 1. Full Powers for services like photocopy Officer. Head Office ,Housekeeping services etc. 2. Dy.Housing Commissioner . 2. Full Powers for 3. Executive Engineer / Circle Office Estate Officer. 3. Full Powers for his jurisdiction. 6 To Hire equipments, fixtures etc. 1. Chief Administrative 1. Full Powers for for Official purposes. Officer. Head Office 2. Dy.Housing Commissioner . 2. Full Powers for 42 3. Executive Engineer / Circle Office Estate Officer. 3. Full Powers for his jurisdiction. 7 Sanction of purchase of Air/Water 1. Chief Administrative 1. Full Powers for Cooler/ Blowers Officer. Head Office 2. Dy.Housing 2. Full Powers for Commissioner . his jurisdiction. 8 Sanction of purchase of / Air - Chief Administrative Full Powers conditioners Officer. 9 To fix daily rent for Board Rest Housing Commissioner Full Powers Houses. 10 To fix rent for Canteen Hall of Housing Commissioner Full Powers Paryawas Bhawan 11 To grant exemption from rent of 1. Housing 1. Full Powers Canteen Hall /Rest House Commissioner 2. Chief Administrative 2. Full Power for Officer Board Rest Houses. 12 To permit visitors other than board Dy.Housing Full Powers employees for stay in Rest Houses Commissioner 13 Permission of hiring of Vehicles 1. Chief Administrative 1. Full Powers for Meeting / Visits of Housing Officer Board officials and external 2. Dy.Housing distinguished visitors and as per Commissioners 2. Full Powers in exigencies of work. their jurisdiction 14 To accord approval for purchase of 1. Chief Administrative 1. Full Powers Uniforms/liveries /or to approve Officer equivalent cash disbursal to eligible 2. Dy. Housing employees. Commissioner(Circle)s 2. Full Powers in (The equivalent rate shall be their jurisdiction decided by Chief Administrative Officer every two years.) 15 To sanction standard rate for Chief Administrative Full Powers Agency charges for outsourcing of Officer on Housing Board work like Data recommendation of Entry, Security/ Services, etc. procurement Committee 43 16 To sanction Annual requirement of Chief Administrative Full Powers persons required from outsourcing Officer agencies for outsourcing of Housing Board work like Data Entry, Security Services, etc. 17 To accord approval for empanel 1. Chief Administrative 1. Full Powers ment of Agency for outsourcing of Officer Housing Board work like Data Entry, Security Services, etc. The 2. Dy.Housing empanelment shall not be for a Commissioners 2. Full Powers in period exceeding Two years their jurisdiction 18 To accord approval for engaging of 1. Chief Administrative 1. Full Powers Manpower through such Officer empanelled outsourcing agency as 2. Dy. Housing per the sanctioned annual Commissioner(Circle)s 2. Full Powers in requirement by Head Office. their jurisdiction 19 Sanctioning of expenditure on 1. Chief Administrative 1. Full Powers Postal /Courier services. Officer. 2. Dy.Housing Commissioners 2. Full Powers in Circle Office. 3. Executive Engineers/ Estate 3. Full Powers in Officers their jurisdiction. 20 Hiring and Payment of charges of 1. Chief Administrative 1. Full Powers for vehicles hired as per vehicle Officer. Head Office Policy. 2. Dy. Housing Commissioner(Circle) . 2. Full Powers for 3. Executive Engineer / Circle Office Estate Officer. 3. Full Powers for his jurisdiction. 21 Payment of Fuel charges of Board 1. Branch Officer 1. Full Powers for and hired vehicles (where ever (MM) Head Office applicable ) within monthly limits of fuel consumption. 2. Dy. Housing 2. Full Powers for Commissioner(Circle). Circle Office 3. Executive Engineer / 3. Full Powers for Estate Officer. his jurisdiction. 44 22 Payment of Fuel charges of Board Chief Administrative Full Powers and hired vehicles (where ever Officer applicable ) for fuel consumption not more than 20% above monthly limits of fuel consumption. 23 Payment of Demurrage /warfage Dy.Housing Full Powers charge Commissioner 24 Payment of Custom agent / Custom Dy.Housing Full Powers clearance charges Commissioner 25 To write off unserviceable dead 1. Procurement 1. Full Powers for stock , machinery , equipment , Committee. Head Office. vehicles , furniture etc. which is 2. Dy.Housing 2. For items of beyond repairs or surplus and to Commissioner book value upto prescribe its mode of disposal Rs. Fifty Thousand within its jurisdiction. 26 Formation of Committee to fix Chief Administrative Full Powers offset price for unserviceable dead Officer stock , machinery , equipment , vehicles , furniture etc. for its disposal 27 General expenses on Library and 1. Chief Administrative 1. Full Powers for other Books and subscription to Officer. Head Office Newspaper periodicals (within 2. Dy. Housing Budget provisions) Commissioner(Circle) . 2. Full Powers for 3. Executive Engineer / Circle Office Estate Officer. 3. Full Powers for his jurisdiction. 28 Printing of Diaries , News letter , Chief Administrative Full Powers Calendars etc. Officer. 29 Printing of Office Stationary 1. Chief Administrative 1. Full Powers (except MRB) Officer 2. Dy. Housing 2. Full Powers for Commissioner(Circle) his jurisdiction 30 Printing of Money Receipt Book Chief Accounts Officer Full Power (Chief (Form A & B) and Binding of Accounts Officer Ledger / Registers. shall keep record of distribution of MRB with serial numbers). 45 31 Binding of Books including cutting 1. Chief Administrative 1. Full Powers stitching and spiral binding of Officer Book, Booklets , Notes etc. 2. Dy. Housing Commissioner(Circle) 2. Full Powers for 3. Executive Engineer/ Circle Office Estate Officer 3. Full Powers within his jurisdiction . 32 Purchase of Stationary, 1. Chief Administrative 1. Full Powers consumables /computer Officer consumables for office use 2. Dy. Housing Commissioner(Circle) 2. Full Powers for 3. Executive Engineer/ Circle Office Estate Officer 3. Full Powers within his jurisdiction . 33 Incurring of Petty Office expenses 1. Chief Administrative 1. Full Powers and contingencies including misc. Officer item required for office use/decorum 2. Chief Accounts 2. Full Powers up Officer to Rs. Two Thousand at a 3. Dy. Housing time. Commissioner(Circle) 3. Full Powers upto Rupees Two Thousand at a time subject to a limit of Rs Fifteen Thousand in a 4. Executive Engineer/ Financial Year for Estate Officer Circle Office. 4. Full Powers upto Rupees One thousand at a time subject to a limit of Rs Ten Thousand in a Financial Year. For offices within his jurisdiction . 46 34 To sanction Hospitality expenses in 1. Chief Administrative 1. Full Powers for connection with visits of Important Officer Head Office (for consumers , VIPs, Sr Government Section Heads of Officers etc. Head Office the Hospitality expenses shall be limited to Rs.Five Hundred per month). 2. Dy. Housing 2. Full Powers for Commissioner(Circle) Circle Office (upto Two thousand at time annual ceiling of Rs Ten Thousand .) 3. Executive 3. Full Powers Engineer/Estate Officer (upto Rs Five Hundred at time annual ceiling of Rs Five Thousand .)within its jurisdiction. 35 Expenses on Board of Directors Chief Administrative Full Powers . Meetings, Committee Meetings and Officer sanction of expenses on Journey /Lodging /Boarding of Board of Directors whenever required. 36 Expenses on Board Officials Chief Administrative Full Powers Meetings. Officer 37 Expenses on Journey /Lodging Chief Administrative Full Powers /Boarding of distinguished invitees Officer /Sr Govt. Officials invited or coming for official work related to the Board. 38 Incurring of expenditure on Housing Commissioner Full Powers Meetings and Conferences (not covered above ) 39 Incurring of expenses towards 1. Chief Administrative 1. Full Powers decoration of office buildings, Officer other arrangements, tea/snacks etc 2. Dy.Housing for Independence Day and Commissioner 2. Full Powers for 47 Republic Day/ any other official 3. Executive Circle Office function. Engineer/Estate 3. Full Power Officer. within their jurisdiction 40 To fix monthly limit of Housing Commissioner Full Powers consumption of fuel on vehicles allotted to officials of the Board. 41 Formation and modification of Housing Commissioner Full Powers vehicle Policy 42 To award annual or casual contract 1. Chief Administrative 1. Full Powers for hiring of vehicles as per vehicle Officer for Head Office Policy 2. Dy. Housing 2. Full Powers Commissioner(Circle) within their Jurisdiction. 43 To sanction payment of annual 1. Chief Administrative 1. Full Powers premium of Insurance/ Motor Officer for Head Office vehicle Tax of Board vehicles 2. Dy. Housing Commissioner(Circle) 2. Full Powers for 3. Executive Circle Office. Engineer/Estate Officer 3. Full Powers within their jurisdiction 44 Procurement of New Vehicles Board of Directors Full Powers 45 Insurance of Office equipments , 1. Chief Administrative 1. Full Powers for wherever applicable. Officer Head Office. 2. Dy.Housing 2. Full Powers Commissioner within their jurisdiction 46 To grant administrative approval 1. Housing 1. Full Powers and for Procurement of Office Commissioner equipments including Computers & 2. Chief Administrative 2. Full Powers up peripherals and Furniture. Officer to Rs Twenty Five lakhs 48 47 To grant Tender approval for 1. Procurement 1. Full Powers Procurement of Office equipments Committee. including Computers & peripherals 2. Chief Administrative 2. Full Powers and Furniture. Officer upto Rs Twenty Five lakhs per case. 48 Approval of Communication Housing Commissioner Full Powers Policy for land line telephones /Lease line /Fax lines/ internet/ mobile phone for Officers/ employees / Offices 49 Sanction of land line telephones / Chief Administrative Full Powers Fax lines / Internet/ lease line/ Officer mobile facility to any officer /staff / offices as per Communication Policy approved norms. 50 Sanction of Monthly Telephone / 1. Chief Administrative 1. Full Powers Mobile / Internet/ Leased line /Fax Officer bills as per communication Policy. 2. Dy.Housing 2. Full Powers for Commissioner Circle Office 3. Executive 3. Full Power Engineer/Estate within their Officer. jurisdiction 51 Repairs and maintenance / 1. Chief Administrative 1. Full Powers purchase of spare parts, tyre tube , Officer battery for departmental vehicles , 2. Dy.Housing within sanctioned limit. Commissioner 2. Full Powers within their jurisdiction 52 Sanction for payment of Housing Commissioner Full Powers Membership/ Professional charges of Professional Bodies 53 Administrative Approval for non 1. Addl Housing 1. Full Powers recurring expenditure such as lying Commissioner upto Rs One lakhs of foundation stone / inauguration (concerning the per case ceremony chargeable to capital scheme). /revenue works where no specific power is prescribed in the 2. Dy. Housing 2. Full Powers Delegation of Powers. Commissioner upto Rs Fifty 49 (circle) Thousand per case. 54 Issuing of Advertisement in Public Relation Full Powers Newspapers for NIT or Offer for Officer sale of properties as per approved Advertisement Policy 55 Formation of Advertisement Policy Housing Commissioner Full Powers 56 Sanction of Payment of Public Relation Officer Full Powers Advertisement Bills as per advertisement policy. 57 Sanction of Grant to Social , Chairman Full Powers up to Cultural and Sports societies and Rs. Twenty Institutions Thousand per case per year and Rs. Two lakhs in a Financial Year. 58 Sanction of Advertisement on Chairman Full Powers upto special occasion and payment of Rs. Twenty Five charges Thousand per case per year subject to a limit of Rs. Two lakhs per financial Year. 59 Issuance of Project Advertisement Public Relation Officer Full Powers through Bill Board / Hoardings / Unipole /Cable TV on request of Dy.Housing Commissioners as per Advertisement Policy. 60 Sanction of Bill of Project Dy.Housing Full Powers Advertisement through Bill Board / Commissioner on Hoardings / Unipole /Cable TV certification by Public Relation Officer 50 Section II - Legal Affairs Sr.No Nature of Power Authority Limits 1 Formation of Legal Affairs Housing Full Powers Policy Commissioner 2 Empanelment of Advocates 1. Housing 1. Full Powers for for cases in Supreme Court / Commissioner Supreme Court / National Forum /High Court / National Forum State forum / Central /High Court / Industrial Court /Tribunal State forum / /District Court etc. as per Central Industrial Legal Affairs Policy Court /State Industrial Court / Tribunal 2. Dy. Housing 2. Full Powers Commissioner For District and subordinate Courts/Forum . 3 Appointment of Officer In 1. Chief Legal 1. Full Powers for charge for a case Advisor Supreme Court / National Forum /High Court / State forum / Central Industrial Court /State Industrial Court / Tribunal 2. Dy. Housing 2. Full Powers Commissioner(Circle) For District and subordinate Courts/Forum 4 Engagement of Advocate for a 1. Chief Legal 1. Full Powers for case from amongst Advisor Supreme Court / empanelled Lawyers National Forum /Counsels. /High Court / State forum / Central Industrial Court /State Industrial Court / 51 2. Dy.Housing Tribunal Commissioner 2. Full Powers For District and subordinate Courts/Forum . 5 Fixation of fees schedule for Housing Full Powers Advocates Commissioner 6 Payment of fees to Advocates Concerning Drawing Full Powers as per schedule and Disbursement Officer on recommendation of OIC of the Case 7 Payment of Court Fees and Concerning Drawing Full Powers other expenses as per actual and Disbursement Officer on recommendation of OIC of the Case 8 Permission to Hire services of Housing Full Powers a Lawyer / Counsel not in Commissioner Panel 9 Payment of Fees to Lawyer / Housing Full Powers Counsel beyond the fees Commissioner prescribed in schedule 10 Appointment of Tax Housing Full Powers /Financial Consultant for Commissioner taxation cases /Financial matters and approval of their fees. 11 Payment of fees of Tax Chief Accounts Full Powers /Financial Consultant on Officer recommendation of O.I.C 12 To sanction Implementation of Housing Full Powers orders or to file appeal /review Commissioner in service matters passed by Court of Law/ Consumer Forum / Legal Authorities / Tribunals / Magistrates etc. 13 To sanction Implementation of 1. Housing 1. Full Powers orders/decree/award or to file Commissioner appeal /review in non-service 52 matters passed by Court of 2. Head of Section in 2. Full Powers for Law/ Consumer Forum / Legal Head Office. matter pertaining Authorities / Tribunals / to their sections Arbitration Panel /Magistrates upto suit or etc. property value (as (Any legal matter which on date of the pertains to policy of the Board order)upto Rs. or any legal order which is Fifty lakhs. against the policy of board which may result into chain 3. Dy.Housing 3. Full Powers for litigations shall be presented Commissioner matter pertaining to Housing Commissioner to their irrespective of suit or property jurisdiction upto value). suit or property value (as on date of the order)upto Rs. Five lakhs. 14 Administrative sanction to 1. Chief Estate 1. Full Powers institute proceedings in a Officer Court of Law/ Consumer Forum / Legal Authorities / 2. Dy. Housing 2. Full Powers up Tribunals / Magistrates etc. Commissioner(Circle) to suit or property (including suits or appeals of value up to Rs. defense or implementation Fifty lakhs thereof based on legal advice in cases of Estate Wing). 15 Sanction for lodging of 1. Section Head in 1. Full Powers for complaints and prosecution Head Office. matters pertaining for theft of Records or any to section. other criminal offence against the Board. 2. Head of Office. 2. Full Powers for matters pertaining to Office. 16 Administrative sanction to 1. Housing 1. Full Powers institute proceedings in a Commissioner Court of Law/ Consumer Forum / Legal Authorities / 2. Section Head of 2. For suit value Tribunals / Magistrates etc. Head Office or property value after taking legal advice. (as on date of the 53 order) upto Rs. Five Crores. 3. Dy.Housing 3. For suit value Commissioner or property value (as on date of the order)up to Rs. Fifty lakhs. 4. Executive Engineer 4. For suit value /Estate Officer. or property value (as on date of the order) up to Rs. Ten lakhs. 17 Appointment of Arbitrator on Housing Full Powers behalf of the Board and to fix Commissioner their remuneration. 18 Payment of remuneration to Drawing and Full Powers. Arbitrator Disbursing Officer on recommendation of OIC. 19 Sanction of workman Chief Administrative Full Powers compensation under Workman Officer Compensation Act for permanent disability of eligible Board employees in case of non-fatal/fatal accidents while on duty. 20 Sanction of payment of Drawing and Full Powers incentive to Officer-In-Charge Disbursing Officer of court cases as per Government Policy. 21 Sanction of payment of Drawing and Full Powers expenses done in contempt of Disbursing Officer Court cases as per Government Policy 54 Section III - Estate and Land Management. Subsection - A- Land Management Sr. Nature of Power Authority Limits No 1 To identify the Government land Executive Full Powers for Projects Engineer 2 To identify the private land for Dy.Housing Full Powers projects to be acquired under the Commissioner Land Acquisition , Rehabilitation (circle) and Resettlement Act 2013 3 To identify land and a planning Dy.Housing Full Powers area (Land Pooling) under section Commissioner 34 of the MPHIDB Act for a project. 4 Sanction to apply for identified Dy.Housing Full Powers Government Land for allotment to Commissioner Collector for a Project. 5 Application to Collector for Executive Full Powers allotment of identified Engineer Government Land for a Project after obtaining the approval from Dy.Housing Commissioner(circle) . 6 Sanction of land premium and Dy.Housing Full Powers associated charges and levies to Commissioner Collector based on the demand issued by the Collector for the applied Government land. 7 Payment of land premium and Executive Full Powers associated charges and levies to Engineer Collector based on the demand issued by the Collector for the applied Government land. 8 To take possession of Assistant Engineer Full Powers Government land allotted by Collector. 9 Permission to conduct or get done Dy.Housing Full Powers feasibility study /demand Commissioner 55 assessment / economic viability survey for Project proposed on Private land to be acquired or by land pooling (under section 34). 10 To consider and recommend on Project Committee Full Powers undertaking the project on the of Head Office. basis of feasibility study /demand assessment / economic viability survey for Project proposed on Private land to be acquired or by land pooling. 11 To sanction acquisition of land or Board of Directors Full Powers pooling of land to undertake the project on the basis of recommendation of Project Committee of Head Office 12 To issue orders for land Land Acquisition Full Powers acquisition or land pooling after Officer approval of Board for a project 13 To apply to Collector for land Executive Full Powers acquisition proceedings based on Engineer the order of Land Acquisition Officer. 14 Sanction of Award amount to Dy.Housing Full Powers Collector as per the Land Commissioner acquisition award issued by the competent authority 15 Payment of Award amount to Executive Full Powers Collector as per the Land Engineer acquisition award issued by the competent authority 16 To take possession of Private land Assistant Engineer Full Powers acquired under Land Acquisition , Rehabilitation and Resettlement Act 2013 17 To sanction and pay regular lease Executive Full Powers rent , diversion rent, diversion Engineer premium , land revenue , Nazul rent, property tax or any other statutory levies imposed by State Government /Local bodies after 56 assessing the correctness and reasonability of such demand. 18 To formulate norms for protection Land Acquisition Full Powers of land acquired or allotted. Officer 19 To sanction expenditure on watch Dy.Housing Full Powers and ward services for protection of Commissioner land to be engaged through outsourcing as per the norms. 20 To grant Administrative sanction 1 Land Acquisition 1.Full Powers for construction of boundary wall / Officer. fencing for protection of land. 2. Full Powers 2. Dy.Housing for land area Commissioner measuring upto 4 hect. 21 To grant Technical sanction and Dy.Housing Full Powers approval of NIT for construction Commissioner of boundary wall / fencing for protection of land. 22 To grant tender approval for Dy.Housing Full Powers construction of boundary wall / Commissioner fencing for protection of land. 23 To prepare Land development Chief Architect Full Powers scheme under section 34 of in consultation MPHIDB Act as per approval of with Dy.Housing Project Committee Commissioner 24 Approval of Land development District level Full Powers scheme and submission to Board Housing and Infrastructure Development Committee. 25 Approval of Land development Board of Directors Full Powers scheme and submission to State Government. 26 Approval of Land development State Government Full Powers scheme under section 34 of MPHIDB Act . 57 27 Publication of approved Land Dy.Housing Full Powers Development scheme in gazette of Commissioner MP and local Newspapers for invitation of objections or suggestions 28 Decision on objection or District level Full Powers suggestion received Housing and Infrastructure Development Committee. 29 Power to hear and decide appeal Board of Directors Full Powers against decisions of District level Housing and Infrastructure Developing Committee on objections and suggestions 30 Approval and grant of permission Board of Directors Full Powers for publication of final land development scheme. 31 Execution of agreement with Executive Full Powers owners of private land in such Engineer form and on such terms and conditions prescribed by the state government. 32 Decision on allotment of Committee Full Powers developed plots to private land comprising of owners in case of land pooling Chief Estate scheme under section 34. Officer , Dy.Housing Commissioner (Circle) , Executive Engineer 58 Subsection - B - Estate Management Part -1 - Self Financing Scheme SNo Nature of Power Authority Limits 1 Initial and final cost fixation of Dy.Housing Full Powers Project for sale as per rules Commissioner 2. Invitation of Registration for Estate Officer Full Powers Residential properties 3 Selection of applicant by lottery Estate Officer Full Powers as per the procedure. 4 Issuing the Registration Estate Manager Full Powers confirmation letter after lottery. 5 Execution of tripartite agreement Estate Manager Full Powers for purpose of loan to the applicant. 6 Refund of Registration amount to Estate Officer Full Powers unsuccessful applicant. 7 Preparation/ fixation of Payment Estate Officer Full Powers schedule as per rules. 8 Approval of revision of payment Dy.Housing Full Powers schedule as per rules. Commissioner 9 Issuance of Notices to selected Estate Manager Full Powers applicants to deposit money 10 Refund after necessary Estate Officer Full Powers deductions to applicants who decide to withdraw from the scheme 11 Allocation of property number to Estate Officer Full Powers selected applicants through lottery and its intimation to the applicant. 12 Cancellation of allotment due to Dy.Housing Full Powers default in payment of installment Commissioner as per schedule. after following due process as per rules. 13 Refund of Money deposited after Estate Officer Full Powers cancellation of allotment by Dy.Housing Commissioner, after necessary deductions 59 14 Cost fixation of Individual Estate Officer Full Powers property at time of final allotment of new property. 15 Cost fixation of individual unsold Dy.Housing Full Powers property before advertisement. Commissioner (circle) 16 Issuing of final Allotment letter in Estate Officer Full Powers prescribed format to registered applicant with property number as per final cost fixation of the individual property 17 Change / Mutual exchange of Estate Officer Full Powers Property Number on request of allottees 18 Execution of lease deed / sale Estate Officer Full Powers deed of the property 19 Issue of possession letter to Estate Manager Full Powers allottee. 20 Handing over of physical Assistant Engineer Full Powers possession of the property to applicant. 21 Transfer of property by sale or Estate Officer Full Powers succession in Housing Board records 22 Issue of No Dues Certificate / No Estate Manager Full Powers Objection Certificate to the property owner. 23 Addition / Deletion of Co-owner Estate Officer Full Powers (Joint name) as per rules. 24 To hear and decide First appeal Dy.Housing Full Powers against the decision of Estate Commissioner Officer / Estate Manager 25 To hear and decide second appeal Chief Estate Full Powers against the decision of Officer Dy.Housing Commissioner. 26 To hear and decide revision on Chief Estate Full Powers application or suo-motto against Officer the order passed by Dy.Housing Commissioner / Estate Officer 60 /Estate Manager 27 In case of cancellation/ Estate Officer Full Powers Withdrawal / curtailment of approved project due to Land dispute/delay in execution / No demand/litigation /other force majeure conditions etc. By competent authority, permission to allot incomplete houses (on as is where is basis) based on cost fixation by competent authority. 28 Refund of registration amount/ Executive Full Powers installments with applicable Engineer/Estate interest in case of cancellation/ Officer withdrawal / curtailment of approved project. 61 Part -2 - Hire Purchase Scheme sno Nature of Power Authority Limits 1 Execution of lease deed and Sale Estate Officer Full Powers deed for properties allotted on hire purchase basis. 2 To initiate eviction proceeding Estate Officer Full Powers against defaulter allottees in the court of Competent Authority. 3 To take re-possession of the Assistant Engineer Full Powers property from the defaulter allottee after orders of the competent authority 4 Transfer of property under Hire Estate Officer Full Powers Purchase scheme as per rules. 5 Transfer of Property in Hire Estate Officer with Full Powers Purchase Scheme to present the approval of occupant if installments are due, as Dy.Housing per prevailing rules. Commissioner (Circle) 6 Conversion of rental to Personnel Full Powers Hire/Outright purchase (Only for Management MPHIDB regular Staff as per rule ). Committee (HO) 7 Revision of rent of commercial Estate Officer Full Powers /Residential property as per the policy/rules of the Board. 8 Disposal of Rental properties Dy.Housing Full Powers through a due process as per rule. Commissioner 62 Part -3 - Sale of Property by Offer Sr.No Nature of Power Authority Limits 1 Fixation of upset price Dy.Housing Full Powers Commissioner 2 Advertisement for call of Offers Estate Officer Full Powers for sale of property 3 Receipt and opening of offers Estate Officer Full Powers 4 Sanction / Acceptance of offers 1. Board of 1. Full Powers equal to or above upset price for Directors all kind of properties. 2. Chairman 2. For properties having upset value upto Rs. Twenty Five Crore. 3. Housing 3. For properties Commissioner having upset value upto Rs.Ten Crore. 4. Chief Estate 4. For properties Officer having upset value upto Rs.Five Crore . 5. Dy.Housing 5. For properties Commissioner having upset value upto Rs.Two Crore. 6. Estate Officer 6. For properties having upset value upto Rs.Twenty five lakhs. 5 Rationalization of upset value of Chief Estate Full Powers unsold property as per rule Officer 6 Issue of Allotment letter in Estate Officer Full Powers prescribed format. 7 Refund of Earnest Money Estate Officer Full Powers Deposit to unsuccessful bidder. 8 Extension of time limit for 1. Dy.Housing 1. Full Powers up deposition of balance amount Commissioner to One Hundred with interest. (No extension shall twenty days after 63 be granted after One hundred date of issue of twenty days after issue of allotment letter. allotment letter and allotment will be cancelled and deposit 2. Estate Officer 2. Full Powers up will be refunded as per rules). to ninety days after This time limit will not be date of issue of applicable for Govt. allotment letter. department/PSUs /Scheduled Banks 9 Allotment of property Housing Full Powers (Plot/Building) to Govt. Commissioner department/PSUs /Scheduled Banks on application, as per rules 10 Execution of Sale Deed/Lease Estate Officer Full Powers deed 11 Issuance of Possession letter of Estate Manager Full Powers Property 12 Physical possession of property Assistant Engineer Full Powers to allotee 13 Imposition and recovery of Estate Officer Full Powers penalty / charges as per prevailing rule in case allottee does not take possession within prescribed time limit. 14 Cancellation of allotment on Dy.Housing Full Powers account of failure to deposit Commissioner balance amount even after extension of time limit after following due process. 15 Issuing of Advertisement for Dy.Housing Full Powers Information to Prospective / Commissioner Existing Consumers of Board. 64 Part -4 - Allotment of Adjacent Land. Sr.No Nature of Power Authority Limits 1. Allotment of extra adjacent land 1. Chairman. 1. Full Powers (Residential only) to the adjacent property owners as per 2. Housing 2. Full Powers for the prevailing rule after Commissioner land admeasuring following due process for up to Two Bhopal, Indore, Gwalior, Thousand sq.ft. Jabalpur and Ujjain. (excluding 3. Chief Estate 3. Full Powers for flats) Officer land admeasuring up to One Thousand sq.ft. 4. Dy.Housing 4.Full Powers for Commissioner land admeasuring up to Five Hundred sq.ft. 2 Allotment of extra adjacent land 1. Chairman. 1. Full Powers. (Residential only) to the adjacent property owners as per 2. Housing 2. Full Powers for the prevailing rule after Commissioner land admeasuring following due process for up to Three districts other than Bhopal, Thousand sq.ft. Indore, Gwalior,Jabalpur and Ujjain.(Excluding Flats) 3. Chief Estate 3. Full Powers for Officer land admeasuring up to Two Thousand sq.ft. 4. Dy.Housing 4.Full Powers for Commissioner land admeasuring 5. Estate Officer up to One Thousand sq.ft 5. Full Powers for land admeasuring up to Five Hundred sq.ft 65 3 Issue of Allotment letter in Estate Officer Full Powers prescribed format. 4 Execution of Sale Deed/Lease Estate Officer Full Powers deed of additional land 5 Issue of Possession letter for Estate Manager Full Powers additional land. 6 Physical possession of property Assistant Engineer Full Powers to allotee 66 Part -5 - Miscellaneous (Estate Management.) Sr.No Nature of Power Authority Limits 1 To initiate eviction proceedings Executive Full Powers in the court of Competent Engineer/ Estate Authority due to encroachment. Officer / 2 To report encroachment on Assistant Engineer Full Powers board property. 3 To initiate eviction proceeding Estate Officer Full Powers against defaulter allotties in the court of Competent Authority due to nonpayment of dues of the Board. 4 To take re-possession of the Assistant Engineer Full Powers property after orders of the competent authority 5 Upkeep and Maintenance of Estate Manager Full Powers Ledger of Allotties (Posting of all receipts / calculation of dues and penalties) 6 Issue of notices to allotties for Estate Manager Full Powers deposition of Lease rent, Water charges, MLC, CSC, Installments and other dues. 7 Recovery of Government Loans/ Chief Accounts Full Power from beneficiaries (house loan Officer sanctioned prior upto 1972) 8 Final execution of deed of Chief Estate Full Powers after re-conveyance in favour of Officer receiving NOC loanees. from account section. 67 Section - 4- Finance and Accounts Subsection -A- Budget Sr.No Nature of Power Authority Limits 1 Approval of Annual Budget of Board of Directors Full Powers the Board 2. a) Compilation and finalization 1. Chief Accounts 1. Full Powers with the of Annual Budget . Officer consultation of Section Heads and Final b) Preparation of Annual Budget approval of Housing Commissioner . 2. Accounts 2. For Head Office Officer (budget) 3. Accounts 3. For Circle. Officer (Circle) 3. Appropriation of Budget Heads 1. Housing 1.Full Powers for Commissioner. Major Heads and inter schemes. 2. Chief Accounts 2. Full Powers for Officer. Minor Heads of same scheme. 4 Annual closing of Budget. Chief Accounts Full Powers Officer 5 Budget provision for new Chief Accounts Full Powers with the scheme / Projects /works Officer approval of Housing Commissioner 6 Allotment of Project /Scheme/ Accounts Officer Full Powers works Code (Budget) 7 Annual Budgeting for Deposit Chief Accounts Full Powers Work Officer 8 Annual Budgeting for the 1.Chief Accounts 1 Full Powers accrued interest Officer for annual 2. Accounts 2. Full Powers for Officer (Budget) quarterly budgeting 9 Annual Budgeting for the loan 1.Chief Accounts 1 Full Powers & repayment Officer for annual 2. Accounts 2. Full Powers for Officer (Cash) quarterly budgeting 68 Subsection -B- Fund Management Sr.No Nature of Power Authority Limits 1 Disbursal of fund for Works of Chief Accounts Full Powers MPHIDB Officer subject to AA/TS and budget ceiling. 2 Disbursal of fund for Deposit Chief Accounts Full Powers up to Works Officer the Budget ceiling for assigned work. 3 Disbursal of Fund from Central Chief Accounts Full Powers account for administrative and Officer others expenditure. 4 Diversion of Fund for deposit Housing Full Powers with work of same Department Commissioner the consent of between different scheme concerned /work/project Department 5 Disbursal of the funds for Chief Accounts Expense on maintenance of Board Colony Officer Maintenance before transfer to Local Bodies. should be within the limit of Maintenance charge of Land (MLC) 6 Permission for disbursal of the Housing Full Powers funds for maintenance of Board Commissioner Colony before transfer to Local Bodies beyond the provision in cost fixation 7 Disbursal of the funds for Chief Accounts Full Powers payment to local bodies towards Officer. transfer of Colony according to the order of the competent authority. 8 Cheque issue /signing authority 1. Chief Accounts 1. Full Powers in Officer joint signature with Accounts Officer 69 (cash/Pension /GPF) 2. Accounts 2. Full Powers Officer upto Rs. Five lakhs (cash/Pension in Head Office. /GPF) 3. Accounts 3. Full Powers Officers (Circle) upto Rs. One lakhs in case of circle offices. 4. Dy.Housing 4. Full Powers in Commissioner joint signature with Accounts Officer in case of circle office. 5. Executive 5. Full Powers in Engineer/Estate joint signature Officer with Accountant in case of Division office/Estate Office. 9 Investment of surplus fund in Chief Accounts Full Powers schedule Banks as prescribed by Officer Commissioner institutional Finance, by calling competitive offers from Banks. 10 Investment of surplus fund in Board of Directors Full Powers other Government securities if it is beneficial on returns. 11 To fix limit of imprest for office Housing Full Powers contingencies for Head Office Commissioner and Other offices 12 Initial sanction and permission Chief Full Powers for for recoupment of imprest for Administrative Head Office Office Contingencies for the Officer financial year as per the limit 2. Dy.Housing 2. Full Powers for prescribed by Housing Commissioner Circle Office. Commissioner. 3. Executive 3. Full Powers for Engineer/Estate Division/Estate 70 Officer Office and subdivision Offices under their jurisdiction. 13 Return of fund received for Chief Accounts Full Powers execution of deposit works in Officer case of non execution of work as ordered by competent authority 14 Approval of Agreement / Housing Full Powers Memorandum of Understanding Commissioner with Banks/Financial Institutions /HUDCO for Fund Management, Project financing , financing for Beneficiaries etc. 71 Subsection - C - Resource Mobilisation Sr.No Nature of Power Authority Limits 1 Sanction to take Loans for Board of Directors Full Powers projects 2 Sanction to take short term / Housing Full Powers medium term loan for cash Commissioner management against Deposits 3 Signing of Agreement for Chief Accounts Full Powers with sanctioned Loan. Officer joint signature of Addl. Housing Commissioner of the scheme. 4 Pre payment for closure of Housing Full Powers sanctioned loan. Commissioner 5 Sanctioning of loan processing Chief Accounts Full Powers charges and other incidental Officer charges. 6 Decision to apply for Board of Directors Full Powers Rescheduling/ restructuring of loan. 72 Sub-Section - D- Cashbook /Main Ledger / Subsidiary Ledger / MRB and Bank reconciliation /Balance Sheet Sr.No Nature of Power Authority Limits 1 Preparation / up keeping / 1. Chief Accounts 1. Full Powers Checking of Cash Book / all Officer for Accounts Ledgers /Registers for centralized Head Office account 2. Accounts 2. Full Powers Officer (cash) for HO zone, NVS and world bank works. 3. Full Powers 3. Accounts Officer (GPF) for GPF Account 4. Full Powers 4. Accounts Officer (Pension ) for Pension account & others 2 Preparation / up keeping / Accounts Officer Full Powers Checking of Cash Book / all of Circle Accounts Ledgers /Registers for Circle Office 3. Preparation / up keeping / Executive Full Powers Checking of Cash Book / all Engineer Accounts Ledgers /Registers for Division Office 4 Preparation / up keeping / Estate Officer Full Powers Checking of Cash Book / all Accounts Ledgers /Registers for Estate Office under division offices 5 Preparation / up keeping / Estate Officer Full Powers Checking of Cash Book / all Accounts Ledgers /Registers for Estate Office (Zonal) 73 6 Preparation and checking of 1. Accounts Full Powers Bank reconciliation work( form Officer DDO 51) concerned and Divisional Accountant / Accountant /Cashier 7 Preparation of Final Accounts 1. Chief Accounts 1. Full Powers for Officer consolidated accounts of MPHIDB 2. Accounts 2. Full Powers for Officer of Circle Circle 8 Compilation of Monthly / Accounts Officer Full Powers Annual Accounts of Head Office (compilation) 9 Compilation of Monthly Accounts Officer Full Powers Accounts of Circle of circle. 74 Section - 5 - Audit Subsection -A- Statutory Audits Sr.No Nature of Power Authority Limits 1 Compliance of Audit reports and 1. Chief Audit 1. Full Powers for conveyance of settled audit Officer. Head Office. paras of AG MP. 2. Dy.Housing 2. Full Power for Commissioner their jurisdiction. 2. Compliance of factual Chief Audit Full Powers statements / draft paras/ AG's Officer Audit Report / Committee of Public Undertaking 's report/ 3 Compliance of reports and 1. Chief Account 1. Full Powers for conveyance of settled Officer. Head Office. observations of CA 2. Dy.Housing 2. Full Power for Commissioner their jurisdiction. 4 Sanction and payment of Chief Accounts Full Powers AGMP's Audit Fees and Officer contingencies expenses. 5 To constitute High Power Housing Full Powers Committee. Commissioner 6 To Organise High Power Chief Accounts Full Powers Committee of AGMP. Officer/Chief Audit Officer 75 Subsection - B- Internal Audit Sr.No Nature of Power Authority Limits 1 Sanction of Annual Audit Housing Full Powers programme Commissioner 2 Sanction of special audit based Housing Full Powers on the requirement Commissioner 3 Formation of Audit team Chief Audit Full Powers Officer 4 Finalisation of Audit reports and Chief Audit Full Powers with and conveyance of settled audit Officer the consultation of paras of previous period. Chief Accounts Officer 5 Sanction of Filing of First Housing Full Powers Information Report with District Commissioner Police or any other authority as reported by Chief Audit Officer/ Chief Accounts Officer in case of theft, embezzlement, misappropriation, defalcation or financial loss. 6 Settlement of Audit paras with 1. Chief Audit 1. Full Powers in or without directions. Officer. cases of full compliance of paras with zero financial loss. 2. Finance 2. Full Powers for Committee of financial loss up to Head Office. Rs Fifty Thousand in each case. 3. Audit committee 3. Full Powers of Board 7 1. Issue of reminders and 1. Audit Officer 1. Full Powers compliance within time limit from Field Officers. 2. Compliance of Audit paras 2. Chief Audit 2. Full Powers after prescribed time limit. Officer 8 Proposal for disciplinary action Chief Audit Full Powers in case of major audit findings to Officer Housing Commissioner. 76 Section -6- Project Management and Technical Affairs. Sub Section- A - Administrative Approval Sr.No Nature of Power Authority Limits 1 Approval of Annual Housing Board of Directors Full Powers & Infrastructure Development Plan according to Section 35 of the Act. 2 To accord Administrative 1. Addl. Housing 1. Full Powers Approval for survey and Commissioner. investigation for Projects 2. Dy.Housing 2. Full Powers up approved in the Annual Plan. Commissioner to Rs. One lakh. (Circle) 3 To accord Administrative 1. Addl. Housing 1. Full Powers Approval for feasibility study Commissioner. for Selected Projects approved 2. Dy.Housing 2. Full Powers up in the Annual Plan. Commissioner to Rs. Two lakhs. (Circle) 4 To accord Administrative Housing Full Powers Approval based on Detailed Commissioner Project Report (DPR) to Projects approved in the Annual Plan. 5 To accord Administrative Board of Directors Full Powers Approval based on Detailed project Report (DPR) to Projects not included in Annual Plan. 6 To accord approval for Housing Full Powers submission of proposal to Commissioner Competent Authority for Administrative Approval under Government Schemes. 7 To accord Administrative 1. Housing 1. Full Powers Approval for Modifications/ Commissioner addition / alteration / 2. Full Powers up Renovation in existing Office / 2. Chief to Rs. Ten lakhs Residential buildings of the Administrative per annum for Board. Officer Head Office. 77 3. Dy.Housing 3. Full Powers up Commissioner to Rs. Two lakhs (Circle) per annum. 8 To accord Administrative 1. Housing 1. Full Powers Approval for procurement of Commissioner Tools, plants and machinery 2. Addl. Housing 2.Full Powers up for technical work and quality Commissioner to Rs. Ten lakhs control. per annum. 9 To accord Administrative Addl. Housing Full Powers Approval to special repairs for Commissioner subject to budget project buildings (other than provision. deposit works). 10 To accord Administrative Addl. Housing Full Powers Approval to special repairs for Commissioner subject to defect rectification in deposit recovery proposal works executed by Board. from responsible Contractors / officers. 11 Revised Administrative 1. Board of 1. Full Powers Approval for Projects other Directors than projects in the 2. Chairman 2. Full Powers up Government Scheme and to Rs Fifty Crore deposit works. (revised cost). 12 Authority to accept Deposit 1. Housing 1. Full Powers works from Central/State Commissioner Government departments and their undertakings. 2. Addl. Housing 2. Full Powers up Commissioner to work costing Rs Fifty Crore. 3. Dy.Housing Commissioner 3. Full Powers up (circle) to work costing Rs. Ten Crore. 4. Executive 4. Full Powers up Engineer. to work costing Rs. One Crore. 78 13 Forwarding of proposals for Housing Full Powers revised Administrative Commissioner Approval to competent authority of the government for the projects under government scheme. 14 Forwarding of proposals for Addl. Housing Full Powers revised Administrative Commissioner Approval to competent authority of depositor department 15 To accord approval of survey, 1. Housing 1.Full Powers investigation and preparation Commissioner of preliminary scheme for Government scheme and 2. Addl. Housing 2 Full Powers up deposit works and necessary Commissioner. to Rs. Two lakhs. financial sanction per project. 3. Dy.Housing 3. Full Powers up Commissioner to Rs. Fifty thousand only 16 Authority to accept Deposit Housing Full Powers works from private Commissioner organizations. 17 Adopting Schedule of Rates Housing Full Powers (SOR ) issued from time to Commissioner on time by works/ Other recommendation of departments of Government of Technical Madhya Pradesh/Government Committee. of India. 18 Adopting Tender Documents Housing Full Powers issued from time to time by Commissioner on works departments of recommendation of Government of Madhya Technical Pradesh. Committee 19 Approval or adopting Model Housing Full Powers tender documents for Turnkey/ Commissioner on Engineering Procurement recommendation of Construction projects/ PPP Technical Projects. Committee 79 20 Cancellation/ Withdrawal / Chairman Full Powers curtailment of approved project due to Land dispute / delay in execution / No demand / litigation /other force majeure conditions etc. 21 Maintenance of Services in Dy.Housing Full Powers Colonies/ Commercial Commissioner subject to complexes of the Board (circle) availability of maintenance fund. 80 Sub Section-B- Technical Sanction S.No Nature of Power Authority Limits 1 Powers to accord technical 1. Addl. Housing 1. Full Powers. sanction to estimates of the Commissioner projects administratively 2. Dy.Housing 2. Full Powers up approved. Commissioner to Rs Five Crore 3. Executive Engineer 3. Full Powers up to Fifty lakhs 2 Powers to revise Technical 1. Addl. Housing 1. Full Powers Sanction. Commissioner 2. Dy.Housing 2. Full Powers for Commissioner(Circle) the works Technically Sanctioned up to Rs Fifty lakhs. 3 Powers to split sanctioned Addl. Housing Full Powers estimate for purpose of Commissioner inviting tenders 4 Approval to structural designs 1. Addl. Housing 1. Full Powers for (In house or by Consultant) for Commissioner works technically civil works of buildings and sanctioned by development work. them. 2. Dy.Housing 2. Full Powers for Commissioner. works technically (Circle ) sanctioned by them and their Executive Engineer. 5 To accord Technical Sanction Dy.Housing Full Powers for maintenance of colonies / Commissioner(circle) subject to complexes availability of fund 6 To accord Approval for Dy.Housing Full Powers Modification / Change of Commissioner subject to the specifications in ongoing condition that Projects on request of there is no Depositor / Allottees / as per variation in Technical requirement project cost. 81 7 To accord Approval for Addl. Housing Full Powers Modification / Change of Commissioner. specifications in ongoing Projects on request of Depositor / Allottees / as per Technical requirement, when there is increase in project cost 8 To accord Technical Sanction 1. Addl. Housing 1. Full Powers to approval for supplementary Commissioner approve estimates of main project. supplementary estimates for projects Technically Sanctioned by him. 2. Dy.Housing 2. Full Powers to Commissioner approve (Circle) supplementary estimates for projects Technically Sanctioned by him. 3. Executive Engineer 3. Full Powers to approve supplementary estimates for projects Technically Sanctioned by him. 82 Sub Section- C-Approval of NIT Sr.No Nature of Power Authority Limits 1. Approval of Tender documents 1. Addl. Housing 1. Full Powers. (NIT) without deviation from Commissioner. standard Bid documents as 2. Dy.Housing 2. Full Powers up specified in Works Department Commissioner to Rs Three Crore. Manual, Government of (Circle). Madhya Pradesh. 3. Executive 3. Full Powers up Engineer. to Twenty lakhs on SOR items only. 2.

Approval of Tender documents 1. Addl. Housing 1. Full Powers. (NIT) for works where special Commissioner conditions have to be specified incorporated in standard Bid 2. Dy.Housing 2. Full Powers up document of MP PWD. Commissioner to Rupees Three (Circle) Crore in case of percentage rate tender. 3 Approval of tender documents 1. Addl. Housing 1. Full Powers. (NIT) for Turnkey/ lump sum Commissioner projects. 2. Dy.Housing 2. Full Powers up Commissioner to Rs. Three Crore (circle) 4 Approval of tender documents Addl.Housing Full Powers (NIT) for Engineering Commissioner Procurement Construction projects 83 Sub Section- D-Tender Invitation (Release and Opening) Sr.No Nature of Power Authority Limits 1 Invitation of Tenders and Executive Full Powers opening for all type of projects. Engineer 2 Approval of Post Qualification Dy.Housing Full Powers of Construction agencies for Commissioner on the works wherever applicable. (circle) recommendation of Executive Engineer 3 Invitation of Quotations and its 1. Dy.Housing 1. Full Powers up opening for miscellaneous Commissioner to Rs. Twenty five works/maintenance related to (circle) Thousand for each project to be carried out on short work . notice. 2. Executive 2. Full Powers up Engineer. to Rs. Ten Thousand for each work. 3. Assistant 3. Full Powers up Engineer to Five thousand only . 4 Petty expenses as defined in 1. Dy.Housing 1. Full Powers up Works Manual of the State Commissioner to Rs Five Government for Miscellaneous 2. Executive Thousand works / maintenance works. Engineer 2. Full Powers up 3. Assistant to Two Thousand Engineer 3. Full Powers One 4. Sub Engineer Thousand 4. Full Powers up to Rs Five Hundred. 84 Sub Section-E-Award of Contract. Sr.No Nature of Power Authority Limits 1. To approve Tenders on 1. Board of 1. Full Powers Engineering Procurement Directors Construction (EPC) basis. 2. Chairman 2. Full Powers up to Rs. Fifty crore. 3. Housing 3. Full Powers up Commissioner to Rs. Twenty Crore. 2. To approve Tenders on 1. Board of 1. Full Powers Percentage Rate Basis. Directors or its empowered Note : committee. 1. The amount indicated in 2. Full Powers up column no. 4 is inclusive of 2. Chairman to Rs. Fifty Crore. tender premium. 1.1 Authorities indicated at 3. Housing 3. Full Powers up column no 3 at Sr.no 4 to 6 shall Commissioner to Rs. Twenty Five accept tender when the tender Crore rate (premium) received is not more than 10 percentage above 4. Addl. Housing 4. Full Powers up the Estimated cost. Commissioner to Rs. Ten crore. 1.2 When the tender rate received is more than 10 percent 5. Dy.Housing 5. Full Powers up above the Probable Amount of Commissioner to Rs. Five Crore Contract (PAC) in case of (circle Office) column no. 3 at Sr.no. 4 to 6 the tender will be decided by next 6. Executive 6. Full Powers up higher authority. Engineer to Rs. One Crore. 1.3 In the event the Quoted value of work comes such that the amount falls in the power of a lower authority , still in such case PAC shall govern the authority for deciding the tender 85 only for authorities in column no 3 at sr. no 4 to 6 . 1.4 The Bid Value shall govern the authority for deciding the Tender. 3 To approve Tenders invited on 1. Board of 1. Full Powers Turnkey/ lump-sum basis Directors or its empowered Note : committee. The Bid Value shall govern the authority for deciding the 2. Chairman 2. Full Powers up Tender. to Rs. Twenty Five Crore 3. Housing 3. Full Powers up Commissioner to Rs. Ten Crore. 4. Addl. Housing 4. Full Powers up Commissioner. to Rs. Five crore. 5. Dy.Housing 5 . Full Powers up Commissioner. to Rs. One Crore for their jurisdiction 4 Conveyance of decision on 1. Addl. Housing 1. Full Powers tender to the Executive Engineer Commissioner tender decided by / Dy.Housing Commissioner Board of Directors (circle) or its committee, Chairman, Housing Commissioner and Addl. Housing Commissioner. 2. Dy.Housing 2. Full Powers for Commissioner tender decided by (Circle Office). Dy.Housing Commissioner 86 5 Issue of Letter of Acceptance Executive Full Powers (LoA) to contractor/ Engineer construction agency after acceptance of tender by competent authority. 6 Signing of Agreement with Executive Full Powers Contractor /construction Engineer Agencies after acceptance of tender by the competent authority. 7 Issue of work order to contractor Executive Full Powers / construction agencies, Engineer wherever applicable. 8 Signing of Agreement with Dy.Housing Full Powers for consultants. Commissioner their jurisdiction 87 Sub Section- F-Project Monitoring. Sr.No Nature of Power Authority Limits 1 Notice to Contractor/ Executive Full Powers Construction agency for non Engineer compliance of terms of agreement 2 Notice to Contractor / Executive Full Powers Construction agency for Engineer termination of contract 3 Termination of Contract and Executive Full Powers forfeiture of securities etc. Engineer 4 To hear and decide disputes Dy.Housing Full Powers for arising out of operation of Commissioner their jurisdiction. contract on request of Contractor / Construction agency. 5 To hear and decide appeal Addl. Housing Full Powers. against orders on dispute Commissioner resolution decided by Dy.Housing Commissioner. 6 Notice to contractor / Addl. Housing Full Powers construction agency for Commissioner delisting/suspension of registration for breach of agreement. 7 To decide on the notice to Addl. Housing Full Powers Contractor/ Construction agency Commissioner regarding suspension of registration 8 To hear and decide appeal Housing Full Powers against order of suspension Commissioner /delisting passed by Addl .Housing Commissioner 9 Intimation of suspension/ Addl.Housing Full Powers delisting of registration of Commissioner Contractor/Construction agency to Central Registration Authority MP PWD 88 10 Inspection of office 1. Housing 1. Full Powers. establishment and works. Commissioner. 2. Addl. Housing 2. Full Powers for Commissioner. his jurisdiction. 3. Dy.Housing 3. Full Powers for Commissioner his jurisdiction. 4. Executive 4. Full Powers for Engineer his jurisdiction. 11. Technical Audit of works. 1. Addl. Housing 1. Full Powers Commissioner within their 2. Dy.Housing jurisdiction. Commissioner 2. Full Powers within their jurisdiction. 89 Sub Section- G- Payment to Consultant and State Agencies. S Nature of Power Authority Limits r.No 1 To verify the bills of consultants Executive Full Powers Engineer 2 Approval of payment to Dy.Housing Full Powers consultants Commissioner 3 Disbursement of payment to Executive Full Powers consultant Engineer 4 To accord approval for release Dy.Housing Full Powers of payments to state agencies Commissioner. like Madhya Pradesh Power transmission / Distribution companies, Chief Electrical Inspector , Town & Country Planning , State Environment Impact Assessment Authority, Local Bodies (Fees and Taxes), 5 To release payments to Madhya Executive Full Powers within Pradesh Power transmission / Engineer ( his jurisdiction as Distribution companies, Chief Civil/Electrical) per approval Electrical Inspector, Town & Country Planning , State Environment Impact Assessment Authority, Local Bodies (Fees and Taxes) etc. After approval from competent authority. 90 Sub Section- H- Management of Works Contract Sr.No Nature of Power Authority Limits 1 To record measurement of Sub Engineer Full Powers works executed 2 Verification and checking of Assistant Engineer Full Powers measurement 3 Test check of measurements as Executive Full Powers per works department manual. Engineer 4 To prepare bill on basis of work Assistant Engineer Full Powers done 5 Approval to release Dy.Housing Full Powers mobilization advance as per the Commissioner contract agreement. (Circle) 6 Approval of secured advance Dy.Housing Full Powers against non perishable materials Commissioner purchase and brought to site (Circle) 7 Payment to contractor / Executive Full Powers construction agency for work Engineer done including advances. After approval from competent authority. 8 To approve rates for items of Dy.Housing Full Powers works not included in the Commissioner agreement. (Circle) 9 Approval of interim extension of 1. Executive 1. Full Powers up time ,as per agreement Engineer to three months 2. Dy.Housing Commissioner 2. Full Powers (circle) 10 To approve extension of time 1. Addl. Housing 1. Full Powers period for completion of Commissioner contract and to finalize 2. Dy.Housing 2. Full Powers in liquidated damages if applicable. Commissioner jurisdiction for works costing up to Rs Five Crore 12. To issue completion certificate Executive Full Powers to construction agency Engineer 91 13 Release of security and Executive Full Powers miscellaneous deposits on Engineer completion of Project / work as per the provision of agreement. 14 Assessment of balance work and Executive Full Powers with determination of liabilities of the Engineer the approval of terminated contract. Dy.Housing Commissioner (circle) 15 Proceeding for recovery of Executive Full Powers balance amount of liabilities Engineer wherever applicable. 92 Sub-Section- I - Project Formulation Part-1- Project Formulation Sr.No Nature of Power Authority Limits 1. Preparation of Project Executive Full Powers with requirement and preliminary Engineer. approval of concept of Project Dy.Housing Commissioner (circle) 2 Preparation of Concept plan Chief Architect Full Powers (Layout and building plan) 3 Approval and revision of Housing Full Powers Concept Plan Commissioner on recommendation of Project Committee 4 To apply and obtain approval of Executive Full Powers various Govt. agencies for a Engineer project. (Approval of T&CP, EIA, Building permission, High Rise Committee etc). 5 Preparation of Detailed Project Executive Full Powers with Report (DPR) Engineer (Civil approval of /Elect) Dy.Housing Commissioner (circle) 93 Part- 2 - Project formulation Outsourcing Sr.No Nature of Power Authority Limits 1 Policy formulation for Housing Full Powers Empanelment / selection of Commissioner Consultants. 2. Empanelment of Architect Chief Architect Full Powers 3. Renewal of empanelment of Chief Architect Full Powers Architect. 4. Selection of Architects for a Jury constituted by Full Powers project. the GoMP 5 Approval to appointment of Chairman on Full Powers Architect . recommendation of Jury. 6 Issue of Letter of Appointment Chief Architect Full Powers of Architect. 7 Approval of the format of Housing Full Powers Agreement with Architect. Commissioner 8 Issue of Letter of Intent (LoI) to Dy.Housing Full Powers the Consultant. Commissioner (circle) 9 Execution of Agreement with Dy.Housing Full Powers the Architect. Commissioner (circle) 10 Appraisal of project prepared by Project Committee Full Powers consultant (Head Office) 11 Approval of Project prepared by Housing Full Powers consultant. Commissioner on recommendation of Project Committee(Head Office) 12 Policy on Fixation of Board of Directors Full Powers Architectural Fees based on guidelines issued by Council of Architecture. 94 Part-3 - Project Management Consultant. Sr.No Nature of Power Authority Limits 1 Policy formation for Housing Full Powers employment of Project Commissioner Management consultant 2 To invite RFQ/RFP for Dy.Housing Full Powers appointment of project Commissioner management consultant (circle) 3 Evaluation of RFQ/RFP Technical Full Powers Committee of Head Office 4 Approval for appointment of Housing Full Powers Project consultant Commissioner on recommendation of Technical Committee. 5 Issue of letter of appointment to Addl. Housing Full Powers the consultant Commissioner 6 Execution of the agreement Dy.Housing Full Powers Commissioner (circle) 95 Subsection -J- Public Private Partnership Projects s Nature of Power Authority Limits r 1 Identification and preparation of Executive Full Powers with Public Private Partnership Engineer approval of projects case wise approval. Dy.Housing Commissioner (circle) 2 Scrutiny and finalization of Project Committee Full Powers Detailed Project Report under of Head Office Public Private Partnership mode 3 Approval of RFP/RFQ for PPP Housing Full Powers projects. Commissioner on recommendation of Project Committee of Head Office 4 Invitation and receipt of RFQ Dy.Housing Full Powers /RFP and its opening. Commissioner 5 Approval of pre qualification of Addl .Housing Full Powers bidders Commissioner 6 Approval of financial proposal Board of Directors Full Powers of the project 96 Section -VII- Arjun Fitness Club. Sr.No Nature of Power Authority Limits 1 Formation of Management Board of Directors Full Powers Committee 2 Nomination of Members in Housing Full Powers Management Committee Commissioner and ex officio President of Management Committee 3 Fixation of Membership fees Management Full Powers Committee 4 Approval of Annual Work Plan Management Full Powers of Arjun Fitness club Committee 5 Administrative Approval for Chief Full Powers work to be taken in financial Administrative year as per Annual Work Plan. Officer and ex- officio Vice President of Management Committee 6 Petty expenditure for day to day 1. Executive 1. Full Powers for running of Club. Engineer and ex- expenditure up to officio Secretary Rs. Two Thousand of Management Committee. 2. Manager Arjun 2. Full Powers for Fitness Club. expenditure up to Rs Five Hundred. 7 Concession in Membership and Housing Full Powers usage Fees Commissioner 8 Grant and renewal of Manager Arjun Full Powers Membership Fitness Club. 9 Grant of Temporary Housing Full Powers Membership and fixing charges Commissioner for it 10 Appointment/Engagement of Management Full Powers fitness trainers , lifeguards , Committee Swimming instructors , Plant operators etc. 97 11 Fixation of Remuneration of Management Full Powers fitness trainers , lifeguards , Committee Swimming instructors , Plant operators etc. 12 Execution of agreement with Manager Arjun Full Powers contract employees Fitness Club Note : The powers of Technical Sanction, NIT approval, Invitation of Bids and Tender approval shall be same as in other Board works. 98 Section -VIII- Information and Technology Sr.No Nature of Power Authority Limits 1 Modification in existing Housing Full Power business processes or framing of Commissioner revised business process/ standard operating procedure as deemed necessary to implement ERP (Enterprise Resource Planning) 2 Assignment of roles to access Chief IT Officer / Full power the ERP modules IT Officer 3 Approval for purchase of new Housing Full powers computers, printers, UPS, Commissioner Internet connectivity. 4 Procurement of Software. Housing Full power Commissioner 5 Management and maintenance Chief I T Officer Full power of data. 6. Management and Maintenance Chief I T Office Full Power of Hardware / Networking 99 Section - IX - Inspections Sr.No Nature of Power Authority Limits 1 Inspections of Dy.Housing Chief Accounts Full Powers with Commissioner and Executive Officer/Chief the approval of Engineer Audit Officer Housing Commissioner 2 Inspection of Estate Office , Accounts Full Powers with Estate Office (zonal) Officer(Head the approval of Office) Chief Accounts Officer 3 Inspection of various sections of Chief Accounts Full Powers with Head office Officer / Chief the approval of Administrative Housing Officer Commissioner. 4 Preparation of annual roaster of Chief Full Powers with inspection of field offices Administrative the approval of Officer Housing Commissioner 5 Formation of team for surprise Housing Full Powers inspection of field offices. Commissioner 6 cognizance of major Housing Full Powers irregularities and taking action Commissioner on inspection report 100 ANNEXURE II TERMS AND CONDITIONS RELATING TO SECURITY TO BE FURNISHED BY SERVANTS OF THE BOARD (1) Forms of security - The security required under Regulation 10 shall be furnished in one of the following forms, namely: (a) Cash (b) Post Office Saving Bank Deposit (c) Recurring Deposit Account in any of the Scheduled Banks. Note: (i) A Post Office Saving Bank Deposit will be accepted as security, provided that the depositor has signed and delivered to the Postmaster a letter in the prescribed form. (ii) Alternatively, security, in the form of cash may be offered with a request that it be deposited in the Post Office Saving Bank in the name of the pledgee. In the latter case, the pledgee shall send a letter through the person who has to furnish the security explaining the nature of security and requiring the Post Master to receive the deposit and issue the pass book in his (the pledgee's name). The person who is to furnish the security shall present a letter at the Post Office with the requisite amount in cash and the Saving Bank index card in the prescribed form signed at the foot by the pledgee. The Post Master will deliver the Saving Bank Passbook to the person pledging the security. The latter shall transmit without delay to the pledgee. (iii) A Pass Book for the deposit in any of the Scheduled Banks will be accepted as security, provided that the account is pledged to the Madhya Pradesh Housing and Infrastructure Development Board. (iv) The Housing Commissioner may, at the written request of the employee, change the manner of investment of the amount of security 101 deposited and pledged by the employee provided that the investment shall be only in any one of the forms mentioned above. (2) Interest - An employee shall have the right to the annual interest on the securities other than those furnished in cash. Provided that in the event of any employee causing any loss to the Board, the interest due to him under this regulation shall be withheld, until the question of recovery or otherwise of such loss is settled. (3) Period of retention - A security deposit shall be retained at least for six months from the date when he vacates his post, but the security bond shall be retained permanently or until it is certain that there is no further need for keeping it. While returning any security deposit, his acknowledgement shall be obtained duly signed and witnessed. When an interest bearing security is returned or re- transferred the acknowledgement shall set forth full particulars of the security. (4) Return of Security deposit and security bond when an employee is transferred - When an employee who has furnished security in one office is transferred to another office under the control of the Board, the security shall be retained by the first office until the period specified in the security bond has expired, so that any amount ordered to be recovered during that period in respect of his service in the first office may be recovered from him. On the expiry of the specified period the employee who took the security shall release it from the pledgee in his favour and pass it on to the Head of the Office to which the employee has been transferred, requesting him to return it to the pledger to get a fresh security bond executed by him and to have the security duly pledged in favour of the proper authority to the extent necessary. The pledgers acknowledgement mentioned above shall however, invariably be obtained and sent to the head of the first office. 102 The Head of the Office to which the employee is transferred shall require him to furnish security at once for any amount by which the security required for the new post exceeds that furnished for the former post. Apart from that, he may, if he considers the original security sufficient, wait for it to be passed on and duly pledged again and need not require the employee to furnish fresh security. He shall ascertain from the Head of the Office from which the employee is transferred, what amount of security he furnished therefore before it is passed on, and shall then decide whether that security will be sufficient or whether the employee shall be required to furnish security for the whole or any part of the amount. (5) Nomination - The employee may nominate a person to receive the security deposit in the event of his death while in service or before the security in refunded. Provided that where there is no nomination the Board shall pay the amount only to the person who produces the orders of a competent court entitling the said person or persons to receive the amount. (6) Forfeiture - The amount of security deposit shall be forfeited in full or in part for lapses of duty as hereunder specified namely: (a) Defalcation or misappropriation: Forfeiture of the entire security even where the amount involved is less than the amount of security deposit. (b) Negligence of duty resulting in loss to the Board: Forfeiture of an amount equivalent to the loss involved. (c) Loss caused by negligence or inefficiency: Recovery of actual loss. Note: Any action taken under this provision shall not prejudice the authority of the Board to impose any punishment upon the employee under the service regulations applicable to him. (7) Form of agreement to be executed - Every employee offering security shall execute an agreement in the form appended to these regulations or in any other form deemed appropriate by the Housing Commissioner in each case. A reference to each such bond shall be recorded in the Register of Security Deposits. 103 (8) Manner of custody of security deposit and connected documents - The various documents connected with security deposits shall be kept in the safe custody of the Accounts Officer of the office concerned. All the Saving Bank Pass Books or Bank Pass Books shall be sent to the Post Office or Bank as soon as possible after the 15th of June each year, so that necessary entries on account of interest may be made therein. (9) Time limit for furnishing security by persons already in service - Persons in the service of the Board on the date of coming into force of these regulations shall furnish security within thirty days of the order requiring them to furnish security. (10) Security to be furnished at the time of joining duty - When a person is required to furnish security as a condition precedent to his appointment, he shall furnish such security at the time of joining duty. 104 FORM OF INDENTURE 1. THIS INDENTURE is made the (date, in figures & words) ______________________________________________________ between Shri/Sushri (name & designation of the employee) _____ ______________________________________________________ residing at (address of the employee) ________________________ ______________________________________________________ (hereinafter called THE EMPLOYEE) of the ONE PART and THE MADHYA PRADESH HOUSING AND INFRASTRUCTURE DEVELOPMENT BOARD (hereinafter called THE BOARD) of the OTHER PART, which expressions, where the context so admits, shall include their heirs, successors and assigns. 2. WHEREAS the Employee was, in or about the month of ............20....admitted in the office of the Board as a ...... .... ..... ....................................... and has been since and is still employed as such. 3. WHEREAS at the time of such admission the employee delivered to and deposited a sum of ` _____________ (figures & words) _______________________________________________ as security for the due and faithful performance by him/her of his/her public duties as aforesaid or any other duties which might at any time thereafter be entrusted to him by Board. 4. AND WHEREAS the Employee has also read and signed a copy of the Board's regulations governing security deposits in acknowledgement of being bound by all the conditions of the clauses of the said regulations. 5. NOW THIS INDENTURE WITNESSETH that the Employee shall and will from time to time at all times hereafter so long as he shall continue in the service of the Board, truly, diligently, faithfully, honestly, carefully and willingly serve the Board, and perform all such duties of the said office as he shall or may from time to time be directed to perform by the Housing Commissioner or such other officers of the Board as the Employee shall or may from time to time placed under.. 6. AND shall and will devote his whole time and attention to the business of the said Board and shall not be engaged in any other business or professional pursuit whatsoever either on his own account or as agent for any person or persons, whatsoever. 105 7. AND shall and will keep secret all the transactions of the said office (except when required by a Court of Law to disclose them) and keep informed the Housing Commissioner or such officers as aforesaid of all such occurrences, as shall from time to time come to his knowledge relating to the affairs and business of the said office. 8. AND shall not nor will cancel, waste, make away with, obliterate, deface or in anywise injure, or permit any person or persons whomsoever so to do any of the bills, accounts, books, documents papers, memoranda or writings of whatsoever nature or kind belonging to the Board. 9. AND shall duly account for any pay and deliver to the Board and discharge himself of money, bullion, jewels, documents, securities for money, goods and either things which he shall or may hereinafter from time to time during service in the Board receive from the public, on the same day on which the same is received by him and shall also on demand deliver up to the Board, all bills, accounts, books, records or other papers of or belonging to the Board. 10. AND shall and will keep all such bills accounts, books, documents, securities, paper, memorandum and writings relating to the affairs of the Board, as have hitherto or shall or may hereafter from time to time be entrusted to his charge in a proper and business like manner and make true entries therein of all such monies or goods, received by him and all payments made by him or their business transacted on behalf of the Board. 11. AND shall not leave the service of the Board without giving one month's previous notice in writing of his intention to do so to the said Housing Commissioner. 12. AND THIS INDENTURE FURTHER WITNESSETH that, in consideration of the premise the Employee both hereby for himself, his executors, administrators, and legal representatives covenant with the Board that, in case default be made at any time in the observance, performance and execution of the several convenants and things hereinbefore expressed to be observed, performed and done by the Employee, then in such case, it shall be lawful for the Board to apply the said security of `._________ (in figures & words).............................................................................. towards the payment, satisfaction and discharge of all such sums of money, damages, solicitor's costs and other charges and expenses as by reason of such default shall or may be due and owing to or have been incurred by the Board. And the Employee both hereby 106 further covenants for himself, his executors, administrators and representatives with the Board that he, the Employee will abide by the decision of the Housing Commissioner as to the amount of damages sustained by him by reason of any such default on his part as aforesaid and such decision shall be final and conclusive, and upon such decision the Housing Commissioner shall be entitled to deduct the amount from the amount deposited with Board as his security without making any written or formal award or demand for the amount so found due. The Employee both also hereby further covenants for himself, his executors, administrators, and representatives with the Board that upon conviction before any court upon any charge or charges of fraud, embezzlement breach of trust, misappropriation, cheating or other misconduct of the Employee in any other way connected with the public duties hereinbefore covenanted be observed and performed by the Employee, or connected with the receipt by the Employee of any monies, goods or things received by him from the public as a servant of the Board, the said security given as aforesaid shall become absolutely forfeited to the Board and no action suit or other proceedings shall lie by the employee against the Board in respect thereof. 13. AND FURTHER IT SHALL BE LAWFUL FOR THE BOARD to recover the value of the actual loss incurred by the Board consequent on the negligence of duties hereinbefore specified or inefficiency or due to any other reasons whatsoever on the part of the Employee from the amount of security deposited by the Employee, and the Employee shall immediately when called upon to do so make good any deficiency in the deposit caused by such recovery. 14. AND FURTHER it shall be lawful for the Board to retain the said security, for a period of six calendar months from the date of the Employee either ceasing to be in the service of the Board or permanently transferred to a post in the Board where security is not stipulated, subject to such claim as shall or may arise thereupon for or by reason or on account such default, prosecution and conviction as aforesaid. 15. AND the Board do hereby by themselves covenant with the Employee, his executors, administrators and assigns that until default shall happen to be made in the performance, observance and execution of the several convenants and things hereinbefore expressed to be performed, observed and done by the Employee, the Board shall permit the Employee, his executors, administrators and assigns to receive such interest as may be realised. 107 IN WITNESS WHEREOF the Employee hereunto sets his hand, and the Common Seal of the Board has been hereunto affixed in the presence of the Housing Commissioner or his Representative. Signed and delivered by the above named Employee at (place)..........................., on (date).....................................in the presence of ......... ....... ............ ....... ............ ......... ....... ........ ............... Signature of Employee: Seal of the Board & Signature of Housing Commissioner or his Representative: 108