The Tanzania Shipping Agencies (Port State Control) Regulations, 2019

1.0 INTRODUCTION (Made under regulation 9(5)) __________ Detention as port state action shall only be taken on the grounds laid down in the relevant instruments. Before determining whether deficiencies found during an inspection warrant detention of the ship involved, the inspector shall apply the criteria mentioned below in paragraphs1 and2. Paragraph 3 includes examples of deficiencies that may for themselves warrant detention of the ship involved (see Article 19(4)). Where the ground for detention is the result of accidental damage suffered on the ship’s voyage to a port, no detention order shall be issued, provided that: (a) Due account has been given to the requirements contained in Regulation I/11(c) of SOLAS 74 flag state administration, the nominated surveyor or the recognized organization responsible for issuing the relevant certificate; Prior to entering a port, the master or ship-owner has submitted to the port state control Corporation details on the circumstances of the accident and regarding notification the to (b) 22 Tanzania Shipping Agencies (Port State Control) GN. NO. 67 (Contd) the damage suffered and information about the required notification of the flag state administration; Appropriate remedial action, to the satisfaction of the Corporation, is being taken by the ship; and The Corporation has ensured, having been notified of the completion of the remedial action, that deficiencies which were clearly hazardous to safety, health or the environment have been rectified. (c) (d)

2.0 MAIN CRITERIA When exercising his professional judgement as to whether or not a ship should be detained the inspector shall apply the following criteria: (a) Timing: Ships which are unsafe to proceed to sea shall be detained upon the first inspection irrespective of how much time the ship will stay in port. Criterion: (b) The ship is detained if its deficiencies are sufficiently serious to merit an inspector returning to satisfy himself that they have been rectified before the ships ails. The need for the inspector to return to the ship is a measure of the seriousness of the deficiencies. However, it does not impose such an obligation for every case. It implies that the Corporation shall verify one way or another, preferably by a further visit, that the deficiencies have been rectified before departure.

3.0 APPLICATION OF MAIN CRITERIA The ship has relevant, valid documentation; When determining whether the deficiencies found in a ship are sufficiently serious to merit detention the inspector shall assess whether: (a) (b) During inspection the inspector shall further assess whether the ship or crew is able to: (a) (b) The ship has the crew required in the Minimum Safe Manning Document. navigate safely throughout the forthcoming voyage; safely handle, carry and monitor the condition of the cargo throughout the forthcoming voyage; operate the engine room safely throughout the forthcoming voyage; (c) (d) (e) (f) (g) (h) (i) (j) maintain proper propulsion and steering throughout the forthcoming voyage; fight fires effectively in any part of the ship if necessary during the forthcoming voyage; abandon ship speedily and safely and effect rescue if necessary during the forthcoming voyage; prevent pollution of the environment throughout the forth coming voyage; (h) maintain adequate stability throughout the forthcoming voyage; maintain adequate water tight integrity throughout the forthcoming voyage; communicate in distress situations if necessary during the forthcoming voyage; provide safe and healthy conditions on board throughout the forthcoming 23 Tanzania Shipping Agencies (Port State Control) GN. NO. 67 (Contd) voyage; provide the maximum of information in case of accident. (k) If the answer to any of these assessments is negative, taking into account all deficiencies found, the ship shall be strongly considered for detention. A combination of deficiencies of a less serious nature may also warrant the detention of the ship.

4.0 LIST OF DEFICIENCIES To assist the inspector in the use of these guidelines, there follows a list of deficiencies, grouped under relevant Conventions and codes, which are considered of such a serious nature that they may warrant the detention of the ship involved. This list is not intended to be exhaustive.

4.1. General The lack of valid certificates and documents as required by the relevant instruments. However, ships flying the flag of states not party to a relevant Convention or not having implemented another relevant instrument, are not entitled to carry the certificates provided for by the Convention or other relevant instrument. Therefore, absence of the required certificates should not by itself constitute reason to detain these ships; however, in applying the ‘no more favourable treatment’ clause, substantial compliance with the provisions is required before the ship sails.

4.2. Areas under SOLAS 74 (a) (b) (c) (d) (e) (a) (b) (c) (d) (e) (f) failure of the proper operation of propulsion and other essential machinery, as well as electrical installations; insufficient cleanliness of engine room, excessive amount of oily-water mixtures in bilges, insulation of piping, including exhaust pipes in engine room contaminated by oil, improper operation of bilge pumping arrangements; failure of the proper operation of emergency generator, lighting, batteries and switches; failure of the proper operation of the main and auxiliary steering gear; absence, insufficient capacity or serious deterioration of personal life-saving appliances, survival craft and launching arrangements; absence, non-compliance or substantial deterioration of fire detection system, fire alarms, firefighting equipment, fixed fire-extinguishing installation, ventilation valves, fire dampers, quick-closing devices to the extent that they cannot comply with their intended use; absence, substantial deterioration or failure of proper operation of the cargo deckarea fire protection on tankers; absence, non-compliance or serious deterioration of lights, shapes or sound signals; absence or failure of the proper operation of the radio equipment for distress and safety communication; absence or failure of the proper operation of navigation equipment, taking the provisions of SOLAS 74, Regulation V/16.2 into account; absence of corrected navigational charts, and/or all other relevant nautical publications necessary for the intended voyage, taking into account 24 Tanzania Shipping Agencies (Port State Control) GN. NO. 67 (Contd) that a type approved electronic chart display and information system (ECDIS) operating on official data may be used as a substitute for the charts; absence of non-sparking exhaust ventilation for cargo pump rooms; serious deficiency in the operational requirements, as described in Section

5.5 of Annex 1 to the Paris MOU; number, composition or certification of crew not corresponding with the safe manning document; failure to carry out the enhanced survey programme in accordance with SOLAS 74, Chapter XI, Regulation 2. areas under the IBC Code; transport of a substance not mentioned in the certificate of fitness or missing cargo information; missing or damaged high-pressure safety devices; electrical installations not intrinsically safe or not corresponding to code requirements; sources of ignition in hazardous locations; contraventions of special requirements; exceeding of maximum allowable cargo quantity per tank; insufficient heat protection for sensitive products. (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

4.3. Areas under the IGC Code (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) transport of a substance not mentioned in the Certificate of Fitness or missing cargo information; missing closing devices for accommodation or service spaces; bulkhead not gastight; defective air locks; missing or defective quick-closing valves; missing or defective safety valves; electrical installations not intrinsically safe or not corresponding to code requirements; ventilators in cargo area not operable; pressure alarms for cargo tanks not operable; gas detection plant or toxic gas detection plant defective; transport of substances to be inhibited without valid inhibitor certificate.

4.4. Areas under LL66 (a) significant areas of damage or corrosion, or pitting of plating and associated stiffening in decks and hull affecting seaworthiness or strength to take local loads, unless proper temporary repairs for a voyage to a port for permanent repairs have been carried out; a recognised case of insufficient stability; (b) 25 Tanzania Shipping Agencies (Port State Control) GN. NO. 67 (Contd)

4.7. (c) (d) (b) (c) (d) (e) (f) (g) (h) (i) (j) the absence of sufficient and reliable information, in an approved form, which by rapid and simple means, enables the master to arrange for the loading and ballasting of his ship in such a way that a safe margin of stability is maintained at all stages and at varying conditions of the voyage, and that the creation of any unacceptable stresses in the ship’s structure are avoided; absence, substantial deterioration or defective closing devices, hatch closing arrangements and watertight doors. absence of draft mark or draft mark impossible to read. overloading; (e) (f) Areas under MARPOL 73/78, Annex I (a) absence, serious deterioration or failure of proper operation of the oily-water filtering equipment, the oil discharge monitoring and control system or the 15 ppm alarm arrangements; remaining capacity of slop and/or sludge tank insufficient for the intended voyage; Oil Record Book not available; unauthorised discharge bypass fitted; survey report file missing or not in conformity with Regulation 13G(3)(b) of MARPOL 73/78; areas under MARPOL 73/78, Annex II; absence of the P&A Manual; cargo is not categorised; no cargo record bookavailable; transport of oil-like substances without satisfying the requirements or without an appropriately amended certificate; Unauthorised discharge by pass fitted. (k) Areas under MARPOL73/78,AnnexV (a) (b) (c) no garbage record book available; absence of the garbage management plan; ship’s personnel not familiar with disposal/discharge requirements of garbage managementplan; Areas under the STCW78/95 (a) (b) (c) (d) failure of seafarers to hold a certificate, to have an appropriate certificate, to have a valid dispensation or to provide documentary proof that an application for an endorsement has been submitted to the flag state administration; evidence that a certificate has been fraudulently obtained or the holder of a certificate is not the person to whom that certificate was originally issued; failure to comply with the applicable safe manning requirements of the flag state administration; failure of navigational or engineering watch arrangements to conform 26 Tanzania Shipping Agencies (Port State Control) GN. NO. 67 (Contd) (e) (f) (g) to the requirements specified for the ship by the flag state administration; absence in a watch of a person qualified to operate equipment essential to safe navigation, safety radio communications or the prevention of marine pollution; failure to provide proof of professional proficiency for the duties assigned to seafarers for the safety of the ship and the prevention of pollution; inability to provide for the first watch at the commencement of a voyage and for subsequent relieving watches persons who are sufficiently rested and otherwise fit for duty. insufficient food for voyage to next port; Areas under the ILO Conventions (a) (b) (c) (d) insufficient potable water for voyage to next port; excessively unsanitary conditions on board; no heating in accommodation of a ship operating in areas where (e) (f) (g) temperatures may be excessively low; insufficient ventilation in accommodation of a ship; excessive garbage, blockage by equipment or cargo or otherwise unsafe conditions in passageways/accommodations. clear evidence that watchkeeping and other duty personnel for the first watch or subsequent relieving watches are impaired by fatigue. Other Areas (a) Areas which may not warrant a detention, but where, e.g. cargo (b) operations have to be suspended. Failure of the proper operation (or maintenance) of inert gas system, cargo-related gear or machinery are considered sufficient grounds for stopping cargo operation.

4.9. ISACK A. KAMWELWE Dodoma, 14th January, 2019 Minister for WorksTransport and Communications 27