The Tanzania Library Services Act

This provision defines “appointing authority” and says that “member” includes the Chairman, unless the context requires otherwise.

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Jurisdiction: Tanzania
Instrument: Act or statute
Citation: The Tanzania Library Services Act
Version: Undated source snapshot
Language: en
Official source: View official record ↗

appointments authorization controls board administration board governance board meetings board membership board procedure board secretary decision-making document execution governance meeting procedure member attendance minutes notice requirements quorum recordkeeping resignation temporary appointment voting voting rights

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This provision defines “appointing authority” and says that “member” includes the Chairman, unless the context requires otherwise. The Board must include a Chairman and between seven and ten other members. The Chairman is appointed by the President, and the other members are appointed by the Minister from people with relevant experience and capacity. Board acts and proceedings are not invalid just because membership is incomplete, a member’s appointment is defective, or a member is disqualified to act. Board members serve for the appointed term, or three years if no term is stated, and may resign by written notice to the appointing authority. If a Board member misses three consecutive meetings without reasonable excuse, the Board must inform the appointing authority, and that authority may end the member’s appointment and replace the member.

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Legal text

Provisions of The Tanzania Library Services Act

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1
Short title
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AI-assisted research summary: This provision defines “appointing authority” and says that “member” includes the Chairman, unless the context requires otherwise.

1. In this Schedule, unless the context otherwise requires- “appointing authority” means, in relation to the Chairman of the Board, the President and in relation to any other member, the Minister; “member” includes the Chairman.
2
Interpretation
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AI-assisted research summary: The Board must include a Chairman and between seven and ten other members. The Chairman is appointed by the President, and the other members are appointed by the Minister from people with relevant experience and capacity.

2.–(1) The Board shall consist of- (a) a Chairman, who shall be appointed by the President; and (b) not less than seven and not more than ten other members appointed by the Minister. (2) The appointments to be made by the Minister shall be made from amongst persons who have had experience of, and shown capacity in, educational development, literature, financial matters or administration. Proceedings not to be invalid by reason of irregularity
3
Tanzania Library Services Board
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AI-assisted research summary: Board acts and proceedings are not invalid just because membership is incomplete, a member’s appointment is defective, or a member is disqualified to act.

3. An act or proceeding of the Board shall not be invalid by reason only of the number of members not being complete at the time of the act or proceeding or of any defect in the appointment of any member or of the fact that any member was at the time disqualified or disentitled to act as such. Tenure of appointment
4
Functions of Board
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AI-assisted research summary: Board members serve for the appointed term, or three years if no term is stated, and may resign by written notice to the appointing authority.

4.–(1) A member of the Board shall, unless his appointment is sooner determined by the Minister, or he otherwise ceases to be a member, hold office for the period as the appointing authority may specify in his appointment, or if no period is specified, for a period of three years from the date of his appointment, and shall be eligible for re-appointment: Provided that, in the case of a member who is a member by virtue of his holding some other office, he shall cease to be a member upon his ceasing to hold that office. (2) A member of the Board may, at any time, resign by giving notice in writing to the appointing authority and from the date specified in the notice or, if a date is not specified, from the date of the receipt of the notice by the appointing authority, he shall cease to be a member. Absence from three consecutive meetings
5
Power of Board in relation to libraries
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AI-assisted research summary: If a Board member misses three consecutive meetings without reasonable excuse, the Board must inform the appointing authority, and that authority may end the member’s appointment and replace the member.

5. Where a member absents himself from three consecutive meetings of the Board without reasonable excuse, the Board shall advise the appointing authority of the fact and the appointing authority may terminate the appointment of the member and appoint another member in his place. Appointment of temporary member
6
Director
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AI-assisted research summary: If a Board member cannot attend because of illness, infirmity, or absence from the United Republic, the appointing authority may appoint a temporary member.

6. Where a member is by reason of illness, infirmity or absence from the United Republic, unable to attend any meeting of the Board, the appointing authority may appoint a temporary member in his place and the temporary member shall cease to hold office on the resumption of office of the substantive member. 389 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023] Vice-Chairman
7
Appointment of employees
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AI-assisted research summary: The Board must elect one of its members as Vice-Chairman.

7. The Board shall elect one of its members to be the Vice-Chairman and any member elected as Vice-Chairman shall, subject to his continuing to be a member, hold office of Vice-Chairman for a term of one year from the date of his election and be eligible for re-election. Secretary
8
Remuneration and allowances of members
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AI-assisted research summary: The Director is the Secretary of the Board and may attend Board meetings, but may not vote.

8.–(1) The Director shall be the Secretary of the Board. Meetings Procedure Decision by circulation of papers (2) In his capacity, as a Secretary, the Director shall be entitled to attend the meetings of the Board but shall not be entitled to vote.
9
Superannuation benefits
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AI-assisted research summary: The Chairman must convene ordinary Board meetings and send notice at least 14 days in advance; the Vice-Chairman may step in if the Chairman cannot act.

9.–(1) An ordinary meeting of the Board shall be convened by the Chairman and the notice specifying the place, date and time of the meeting shall be sent to each member at his usual place of business or residence not less than fourteen days before the date of the meeting and in case the Chairman is unable to act by reason of illness, absence from the United Republic, or other sufficient cause, the Vice-Chairman may convene the meeting. (2) The Chairman, or in his absence, the Vice-Chairman shall be bound to convene a special meeting of the Board upon receipt of a request in writing in that behalf signed by not less than five members of the Board and not less than fourteen days’ notice of the meeting shall be given to members of the Board in the manner prescribed in subparagraph (1). (3) The Chairman, the Vice-Chairman, or the temporary Chairman elected in accordance with the provisions of paragraph 10(2) presiding at any meeting of the Board may invite any person who is not a member to participate in the deliberations of the Board, but that person shall not be entitled to vote.
10
Agents and contractors
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AI-assisted research summary: This section sets the Board’s quorum, who presides when the Chairman is absent, how a temporary Chairman is chosen, how decisions are counted, and when the Chairman gets a casting vote.

10.–(1) One-half of the total number of the members of the Board, or four members, whichever is the lesser number, shall form a quorum for a meeting of the Board. (2) In the absence of the Chairman from a meeting of the Board, the Vice-Chairman shall preside and in the absence of both the Chairman and the Vice-Chairman from any meeting, the members present shall elect one of their number to be a temporary Chairman of that meeting. (3) At any meeting of the Board, a decision of the majority of the members present and voting shall be deemed to be a decision of the Board and in the event of an equality of votes the Chairman of the meeting shall have a casting vote in addition to his deliberative vote.
11
Power of Board to delegate
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AI-assisted research summary: The Board may make a decision without holding a meeting if the Chairman, or if the Chairman is absent the Vice-Chairman, directs it, using circulation of papers and written views.

11. Notwithstanding the provisions of paragraph 10, where the Chairman, or in his absence, the Vice-Chairman, so directs, a decision may be made by the Board without a meeting by circulation of the relevant papers among the members and the expression in writing of their views, but any member shall be entitled to require that any decision shall be deferred until the subject matter shall be considered at a meeting of the Board. 390 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023] Minutes of meetings Seal of Board Orders, by-laws, etc. Board may regulate its own proceedings
12
Minister may give directions to Board
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AI-assisted research summary: The Board must keep minutes for each meeting in proper form, confirm them at the next meeting, and have them signed by the Chairman of the meeting.

12. Minutes in proper form of each meeting of the Board shall be kept and confirmed by the Board at the next meeting and signed by the Chairman of the meeting.
13
Financial resources
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AI-assisted research summary: The Board’s seal must not be affixed to any instrument unless the Director or another Board officer appointed for that purpose is present.

13. The seal of the Board shall not be affixed to any instrument except in the presence of the Director or other officer of the Board as the Board may appoint in that behalf.
14
Annual and supplementary budget
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AI-assisted research summary: Board-made orders and similar instruments must be sealed with the Board’s seal and signed by the Director or an authorised Board member/officer.

14. The orders, by-laws, directions, appointments, notices or instrument made or issued by the Board shall be sealed with the seal of the Board and signed by- (a) the Director; or (b) any member or officer of the Board authorised in writing in that behalf by the Board.
15
Reserve and special funds
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AI-assisted research summary: The Board may regulate its own proceedings, subject to this Schedule.

15. Subject to the provisions of this Schedule, the Board shall have power to regulate its own proceedings. 391 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG.

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The Tanzania Library Services Act

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